Refund Policy

Tuition

In case of voluntary withdrawal or dismissal from the College, a portion of your tuition may be refunded. Students must notify the registrar in writing of their intent to withdraw from the College. The date this written withdrawal notification is received by the registrar, or the effective date, whichever is later, becomes the official withdrawal date and the basis for refund calculation. Such refunds, assuming that all financial obligations for the semester have been met, will be computed on the following basis (see tables below).

Federal Financial Aid

The responsibility for returning unearned Title IV aid is shared between Champlain College and you. It is allocated according to the portion of disbursed aid that could have been used to cover College charges and the portion that could have been disbursed directly to you once those charges are covered. Champlain College will distribute unearned aid back to the Title IV programs, as specified by law. You will be billed for the amount that you owe to the Title IV programs, as well as for any amount due to the College as a result of Title IV aid that was returned that would have been used to cover College charges. Students should also be aware that under federal regulations, any refund due as a result of withdrawal from the College must first be applied to repayment of ineligible federal loans and grants. Any remaining credit is then refundable to the student. In compliance with these regulations, refunds would be applied in the following order:

  1. William D. Ford Direct Unsubsidized Loans
  2. Direct Subsidized Loans
  3. Direct Parent PLUS Loans
  4. Federal Perkins Loan
  5. Federal Pell Grant
  6. Federal SEOG Grant
  7. State Grant
  8. The student

Course Audits

A student may change a course from credit to audit only during the first 10 days of a semester. Students should be aware that such change will not result in an adjustment in tuition or fees. However, students changing from audit to credit during the 10-day change period will be billed at the full tuition rate.

Fall 2014 Refund Tables

15-week Courses

Withdrawal periodTuition Refunded
Aug. 25-Sept. 3 90%
Sept. 4-Sept. 18 50%
Sept. 19-Oct. 28 25%
After Oct. 28 No Refund

7-Week Courses

Withdrawal periodTuition Refunded
Week 1 90%
Week 2 50%
Week 3 25%
Week 4 25%
After Week 4 No Refund

5-Week Courses

Withdrawal periodTuition Refunded
Week 1 50%
Week 2 25%
After Week 2 No Refund

Spring 2014 Refund Tables

15-week Courses

Withdrawal periodTuition Refunded
Jan. 6-Jan. 15 90%
Jan. 16-Jan. 30 50%
Jan. 31-March 14 25%
After March 14 No Refund

7-Week Courses

Withdrawal periodTuition Refunded
Week 1 90%
Week 2 50%
Week 3 25%
Week 4 25%
After Week 4 No Refund

5-Week Courses

Withdrawal periodTuition Refunded
Week 1 50%
Week 2 25%
After Week 2 No Refund

Summer 2014 Refund Tables

Course Type Percent Refund or Credit if Notice of Withdrawal or Effective Date (whichever is received later) is received through Friday 5 p.m. EST of the week of:
 
  Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7+
2 Week Course 50% 0%          
3 Week Course 50% 25% 0%        
4 Week Course 75% 25% 0% 0%      
6 Week Course 75% 40% 25% 0% 0% 0%  
7 Week Course 90% 50% 25% 25% 0% 0% 0%
8 Week Course 90% 50% 25% 25% 0% 0% 0%
9 Week Course 90% 50% 50% 25% 0% 0% 0%
10 Week Course 90% 50% 50% 25% 25% 0% 0%
12 Week Course 90% 50% 50% 25% 25% 25% 0%
13 Week Course 90% 50% 50% 25% 25% 25% 0%
14 Week Course 90% 50% 50% 25% 25% 25% 0%
15 Week Course 90% 50% 50% 25% 25% 25% 0%

* For courses running less than a full semester, a week is defined as through Friday at 5 p.m. For more information contact the Registrar's Office at 802-860-2777 or by e-mailing ARC@champlain.edu.