J-1 Academic Training

The Department of State defines academic training (known as simply 'AT ') as an opportunity for a student "to participate in an academic training program during his or her studies, without wages or other renumeration" [22 C.F.R. § 62.23 (f) (1)].  Both degree-seeking and non-degree seeking J-1 exchange students may engage in academic training.

Eligibility

To be eligible for Academic Training permission, J-1 students must:

  1. Be primarily in the U.S. to study rather than engage in Academic Training,
  2. Be participating in Academic Training that is directly related to their major field of study at Champlain College,
  3. Hold valid J-1 non-immigrant status and have an unexpired DS-2019,
  4. Be in good academic standing at Champlain College, and
  5. Receive written approval in advance from their ARO for the duration and type of academic training.

Required Document

  1. AT Advisor Recommendation Form
  2. J-1 AT Sample Employment Letter (must be on company letterhead)

Academic Training Application Procedures

  1. Student schedules a meeting with his or her faculty advisor to discuss the student's internship/practicum/cooperative education ideas. The faculty advisor must review the student's internship, practicum, or cooperative education plan and complete an AT Advisor Authorization Form.
  2. Student gathers all documentation relating to the proposed internship, practicum, etc. (i.e. signed affiliation contract, signed learning contract, or job offer letter on company letterhead from employer which indicate start and end dates, job responsibilities, number of hours, pay, and address of employer).
  3. Student schedules an appointment with the Assistant Director, International Student Services in OIE and brings the completed forms and documentation to the appointment.
  4. During the appointment, the Assistant Director, International Student Services evaluates the documents. If all the documents are in order, she authorizes Academic Training in the SEVIS system for the employer and dates specified and issues an updated Form DS-2019 to reflect the Academic Training approval. The student must not work before or after the specified dates on the updated Form DS-2019 and must only work for the specific employer(s) indicated on the Form DS-2019.

IMPORTANT NOTES

For degree and non-degree seeking students, Academic Training can only be authorized in SEVIS for the period of time spent enrolled as a student (example: Javier, a J-1 exchange student, has been enrolled at Champlain College for 12 months. S/He is eligible for 12 months of Academic Training).

Please note that for non-degree seeking J-1 exchange students there is a 24 month limitation on participation. This includes time enrolled as a student and any Academic Training.

For degree-seeking J-1 exchange students, there is an 18 month maximum on Academic Training (this includes time spent on Academic Training both during and after the program).

For post-completion Academic Training, the start date for employment must be the day after the completion of the student's program indicated on the student's Form DS-2019. There cannot be any gaps in a J-1 exchange student's program, including Academic Training.