Summer To-Do List 2019

This will be your one-stop, go-to guide for everything you need to do before you arrive on campus for New Student Orientation

Deadlines for May 1

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To confirm your enrollment and reserve your place as a full-time student at Champlain College and, if desired, reserve your space in a residence hall, please submit your deposit as defined below.
Your $500 enrollment deposit is due as follows:

  • Early Decision admission: submit your nonrefundable deposit within three weeks of your admit date.
  • Regular Decision admission: submit your deposit by May 1 or two weeks after your admit date, whichever is later. After May 1, deposits are not refundable.
  • Transfer student admission: submit your nonrefundable deposit within two weeks of the date of your financial aid award letter.

How it works: application of your deposit funds

The $500 enrollment deposit is an advance payment toward your Champlain College tuition and will be deducted from your final bill. 

  • $250 of your deposit will be credited to the fall semester.
  • $250 of your deposit will be credited to the spring semester.

If you have any questions, please call or text the Office of Admissions at 802.625.0201.

You can submit the secure deposit form here.

Link to this FAQ

Deadlines for May 15

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We offer two payment plans that enable you to pay your annual Champlain bill over the course of either 10 monthly payments (beginning May 15, 2019 and ending February 15, 2020) or 8 monthly payments (beginning July 15, 2019 and ending February 15, 2020).

The program is administered through a third-party, Tuition Management Systems (TMS), that is widely used in higher education.

To learn more about this option, visit champlain.edu/payment-plans. To enroll in the payment plan, visit champlain.afford.com. TMS charges a $65 enrollment fee. Families who do not choose a payment plan will make two tuition payments. The Fall semester bill is due in full by August 1, 2019; the Spring semester bill is due in full by January 1, 2020.

Link to this FAQ

Deadlines for June 1

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You can plan to activate your Champlain account about 72 hours after you have submitted your enrollment deposit. Follow the instructions for "New Users" on the activation page.

Activate my account

Please note that you will not be able to set up your email or access the majority of College online resources until after June 1, 2019, when your account has been fully implemented. However, you will need to have your account activated to submit your Housing Preference Form.

If you have difficulty activating your Champlain account, contact Champ Support at 802.860.2710 or champsupport@champlain.edu

Link to this FAQ

You may designate Authorized Users (parents/guardians) to help manage the bill paying process. Unless parents/guardians are specifically authorized, only you will have access to view and/or pay the bill.

TO SET UP AUTHORIZED USERS:

  • Log in to WebAdvisor.
  • Click on "Student" and then under the "Student Accounts" heading, click "Student Statement & Payment."
  • In the gray menu bar, click on the tab for "Authorized Users."
  • Follow the directions on the screen.
Link to this FAQ

 New Student Orientation starts Thursday, August 22 and runs through Sunday, August 25. Orientation begins with moving in, but there's so much more waiting for you! Don't miss it. Register for New Student Orientation beginning on June 1 at champlain.edu/orientation.

Link to this FAQ

A special international student orientation will take place on Monday, August 19–Thursday, August 22, 2019 to help all international & exchange students adjust to the campus and community. This orientation is mandatory and is in addition to the New Student Orientation held on Thursday, August 22–Sunday, August 25, 2019. You are expected to arrive at Champlain College on either Saturday, August 17, 2019 or Sunday, August 18, 2019. If you arrive earlier, housing, food and transportation will be your responsibility.  International students register for both International and New Student Orientations at champlain.edu/international-admits.


Please contact Jessa Karki at jkarki@champlain.edu if you have further questions.

Link to this FAQ

After you have received your housing email and activated your Champlain account at welcome.champlain.edu, you are ready to log in to The Housing Director. The deadline for completion of this form is June 1, 2019, however, students who deposit after this date will still be able to access and submit the form. 

Visit The Housing Director (THD) (our online housing selection tool), select the "Sign into THD Self Service using Champlain" option, and log in using your Champlain College username and password. (Your username is still your firstname.lastname.)

If you have trouble logging in, please first try a different browser. Contact Residential Life if you continue to experience issues.

  1. You will be taken to the Housing Hub home page. Select the "Application" tab and "Incoming Student Housing Selection Preference Form: (Fall 2019)" from the drop-down menu.
  2. Providing an electronic signature for the housing contract and clicking "Continue" will automatically bring you to the Housing Selection Preference Form.
  3. Complete the Housing Selection Preference Form, indicating the choices that best suit your lifestyle.

Want to find and select a roommate?

By creating a roommate profile you can search for other students with similar interests. Individuals who wish to live together must each select the other(s). Follow the instructions below to find and select roommates.

  1. Complete a Roommate Profile by selecting the 'Personal Information' tab at the top of the screen and then clicking 'Roommate Profile' from the drop-down menu. (Maintain the default setting 'Make Profile Private: No' to enable roommate selection.) Complete the Profile so that other students can learn more about you, then click 'Update Roommate Profile'.
  2. To search for a roommate, select the 'Room Selection' tab, then 'Roommates/Suitemates' from the drop-down menu. Select Term 'Fall 2019' and click 'Submit'. Use the 'Advanced Roommate Search' section to identify other students with lifestyle choices and interests similar to your own. Students who meet your search requirements will be displayed.  Students who have already identified a roommate can search for that individual using the 'Simple Roommate Search' fields. (Only students who have completed a Roommate Profile will appear in the results.)
  3. You may send a message to any students you would like to connect with before requesting them as a roommate. Once you've selected the individual(s) you would like to live with click 'Request This Student.'
  4. Once a request is sent, the other student must confirm or cancel the request. Once a confirmation is complete, you're done!

Housing assignments will be made by August 16, 2019 and will appear on your THD home page.

Link to this FAQ

Our confidential mental health counseling services are available to assist you in managing a variety of mental health challenges, personal issues and academic concerns. The Office of Accessibility staff coordinates accommodations if you have learning, physical,
or psychological disabilities. Upon receipt of a completed Accommodation Request Form, a staff member will be in touch to discuss your request.

If you are in need of accommodations, please submit the appropriate form(s) for your needs:

Academic Accommodations Request Form

Emotional Support Animal Request Form

Housing Accommodations Request Form

Upon receipt of a form, a counselor will be in touch with you to discuss how they can best assist you.

Link to this FAQ

Your Champlain ID is an everyday item for you—it serves as your student ID, meal plan card, residence hall key and even a debit card at certain on- and off-campus locations—so we want you to have a picture you love. Upload your photo between June 01 and August 01.

TO SUBMIT A PHOTO FOR YOUR CHAMPLAIN ID CARD BY AUGUST 1, 2019:

  • Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and upper shoulders centered and plenty of space around the sides and top. Neutral backgrounds work best. It must be identifiably "you" or it will be rejected.
  • Make sure that you've got the digital image (a scan of a photo will work) in a .jpg format
  • Visit champlain.edu/id-card. Read the instructions and create a WebCard account.
  • Upload your photo to WebCard.
Link to this FAQ

Deadlines for June 15

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Students must be covered by a health insurance policy. All students are automatically enrolled and billed for the College health insurance plan. If you already have full medical coverage and would like to waive the Champlain College plan, complete the steps below.

TO WAIVE COVERAGE, COMPLETE THE STEPS BELOW BETWEEN JUNE 15, 2019 AND AUGUST 1, 2019:

  • Have your existing insurance card on hand.
  • Go to champlain.edu/webadvisor and log in.
  • Under the "Student Accounts" heading choose "FT Decline Health Ins," which brings you to the Consolidated Health Plans for Champlain College.
  • On this page, click on the blue "Waiver" tab to DECLINE the Champlain College Health Insurance.
  • Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose "Continue" at the bottom and go to the waiver form.
  • Enter all the health insurance information from your existing policy.
  • Complete the electronic signature and click "Submit."
  • Confirm that you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email.

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

  • The per semester cost ($970) will remain on your account to cover the full academic year.
  • Email Compass Student Services (compass@champlain.edu) to confirm that you want the Champlain College health insurance coverage and will not be waiving.
  • You must be a full-time, enrolled student to be eligible for the Champlain College health insurance.
  • Health insurance cards are mailed to participating students' Champlain address in September.
Link to this FAQ

Deadlines for July 1

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If you have been awarded a Federal Direct Subsidized and/or Federal Direct Unsubsidized Loan and you wish to take advantage of them, there is a two-step process you must complete before the award(s) can be disbursed to your account:

  1. Read and sign the Loan Agreement (Master Promissory Note).
  2. Complete Entrance Counseling.

TO COMPLETE THESE TASKS:

  • Visit studentloans.gov.
  • Sign in using your FSA ID.
  • Click "Complete Loan Agreement (MPN)."
  • Click "Start" for the MPN for Subsidized/Unsubsidized Loans.
  • Complete the required information, sign and submit.
  • Click "Complete Loan Counseling."
  • Click "Start" for Entrance Counseling.
  • Complete the required information and submit.
Link to this FAQ

The Calculus Waiver Exam is designed for students who took calculus in high school but either did not take the AP exam or received a score of 3 or below. Passing this test waives MTH 230 (Calculus I), enabling students to register for upper-level math courses.

For students in majors requiring MTH XXX, passing this test also waives the math requirement for the major. While passing this test waives MTH 230, students do not receive any College credits toward graduation. A passing score is 70 or higher. 

If you need to take the Calculus Readiness Test, you will receive an email for the Calculus Readiness online exam. If you are scheduled to take MTH 230 in the fall (Game Programming and Computer Science & Innovation majors), you are required to take and pass the online Calculus Readiness Test. You will need to complete the exam between July 1 and August 9, 2019.

Register for the exam

Link to this FAQ

Tuition and related fees for full-time students are billed each semester. Balances are due August 1 for the Fall 2019 semester and December 1 for the Spring 2020 semester. You will receive an email notification (July 1, 2019 for fall and November 1 for spring) when your bill is ready to be viewed. Only the student will have access to view/pay the bill unless a parent/guardian is authorized by the student.

TO VIEW AND PAY YOUR BILL:

Link to this FAQ

The health services staff is dedicated to providing confidential, humane care and competent treatment, along with responsible referrals when indicated. Vermont state law requires that all students provide up-to-date immunization information.

Download Health Form

Please download a copy of our Health Form and return it by July 1, 2019 to:

Student Health & Wellness Center
Champlain College
PO Box 670
Burlington, VT 05402

Link to this FAQ

You can find the Emergency Contact form in WebAdvisor.

Link to this FAQ

Students scheduled to take MTH 230 (Calculus I) in the fall, including those students majoring in Game Programming and Computer Science & Innovation, are required to take and pass an online Calculus Readiness Test before being enrolled in MTH 230. 

Information about this test will be emailed to those students on July 01. The test must be completed by August 09 to finalize class schedules.

If you did not receive information by email about the Calculus Readiness Test by August 1, 2019, but are interested in taking MTH 230, please contact Dr. Melanie Brown.

Link to this FAQ

Deadlines for August 1

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All incoming first-year students are pre-registered for their first semester courses, but you may have a few decisions to make regarding electives. If you are majoring in Broadcast Media Production, Communications, Filmmaking, or Professional Writing, please complete the Course Selection Form

  • If you see your major, click it.
  • Select the course that interests you the most.

All students are required to take COR 110 and COR 115 in the first semester. These courses are the foundation of our Core curriculum and must be taken in conjunction with one another. To learn more about the Core, visit champlain.edu/core.

If you are a student with an Undeclared major enrolling in the Communication & Creative Media (CCM) or Education & Human Studies (EHS) divisions, you will be contacted through email by your academic specialist about several course selection choices. Please reply promptly to any email requests we send.

Link to this FAQ

Students must be covered by a health insurance policy. All students are automatically enrolled and billed for the College health insurance plan. If you already have full medical coverage and would like to waive the Champlain College plan, complete the steps below.

TO WAIVE COVERAGE, COMPLETE THE STEPS BELOW BETWEEN JUNE 15, 2019 AND AUGUST 1, 2019:

  • Have your existing insurance card on hand.
  • Go to champlain.edu/webadvisor and log in.
  • Under the "Student Accounts" heading choose "FT Decline Health Ins," which brings you to the Consolidated Health Plans for Champlain College.
  • On this page, click on the blue "Waiver" tab to DECLINE the Champlain College Health Insurance.
  • Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose "Continue" at the bottom and go to the waiver form.
  • Enter all the health insurance information from your existing policy.
  • Complete the electronic signature and click "Submit."
  • Confirm that you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email.

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

  • The per semester cost ($970) will remain on your account to cover the full academic year.
  • Email Compass Student Services (compass@champlain.edu) to confirm that you want the Champlain College health insurance coverage and will not be waiving.
  • You must be a full-time, enrolled student to be eligible for the Champlain College health insurance.
  • Health insurance cards are mailed to participating students' Champlain address in September.
Link to this FAQ

Tuition and related fees for full-time students are billed each semester. Balances are due August 1 for the Fall 2019 semester and December 1 for the Spring 2020 semester. You will receive an email notification (July 1, 2019 for fall and November 1, 2019 for spring) when your bill is ready to be viewed. Only the student will have access to view/pay the bill unless a parent/guardian is authorized by the student.

TO VIEW AND PAY YOUR BILL:

Link to this FAQ

Champlain College has partnered with FlyWire to streamline international students' payment of tuition and fees.

FlyWire allows international students to pay securely from any country and any bank, typically in their home currencies. FlyWire may only be used to pay a Champlain College International student's billed tuition and fees, and cannot accept payment for off-campus or personal expenses.

INTERNATIONAL STUDENTS:

  • Log in through WebAdvisor  to access your bill.
  • Click on "Student" and under the "Student Accounts" heading, click "Student Statement & Payment" to enter into TouchNET, our billing system.
  • Determine the amount to pay for tuition and fees. Click on the link to FlyWire in the Announcement section within TouchNet.
  • Make your payment through FlyWire in your country's currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your account.

If you have additional questions about FlyWire, please review our International Student Service web page, "Making International Student Payments For Tuition and Fees."

INTERNATIONAL AUTHORIZED USERS:

  • If you are already set up as an Authorized User, please log in to TouchNet, our billing system.
  • If you have not been set up, your student must enable you as an Authorized User (see directions above).
  • Once they do this, you will receive an email from the TouchNet system notifying you that you have been set up as an Authorized User.
  • Email notifications will be sent to the student and Authorized Users when statements are available.
  • Determine the amount to pay for tuition and fees.
  • Access FlyWire through the Announcement section within TouchNet.
  • Make your payment through FlyWire in your country's currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your account.

If you have additional questions about FlyWire, please review our International Student Service web page, "Making International Student Payments For Tuition and Fees."

Link to this FAQ

The Federal Direct Parent PLUS Loan eligibility on your Financial Aid Award Letter indicates the maximum loan amount your parent is eligible to apply for if they wish to borrow through this federal loan program. In order for this loan to be recognized as payment for your bill, these steps must be completed and your loan must be approved before the billing due date of August 1, 2019. The completed information will be electronically transmitted and received by the College within two to four business days.   

Please note: The Federal Direct Parent PLUS Loan is credit-based, and your parent must be approved annually on his/her own or with a cosigner. If your parent plans to borrow the Federal Direct PLUS Loan to cover all or a portion of your bill, the parent borrower must apply for the loan by completing the following steps:

  • Visit studentloans.gov.
  • Sign in using parent's FSA ID.
  • Click "Apply for a Direct PLUS Loan."
  • Click "Start" for the Direct PLUS Loan Application for Parents.
  • Complete the required information and submit. The parent borrower will receive immediate notification if the loan was approved.
  • Click "Complete Loan Agreement (Master Promissory Note/MPN)."
  • Select "Start" for the PLUS MPN for Parents.
  • Complete the required information, sign electronically and submit.
Link to this FAQ

 New Student Orientation starts Thursday, August 22 and runs through Sunday, August 25. Orientation begins with moving in, but there's so much more waiting for you! Don't miss it. Register for New Student Orientation beginning on June 1 at champlain.edu/orientation.

Link to this FAQ

A special international student orientation will take place on Monday, August 19–Thursday, August 22, 2019 to help all international & exchange students adjust to the campus and community. This orientation is mandatory and is in addition to the New Student Orientation held on Thursday, August 22–Sunday, August 25, 2019. You are expected to arrive at Champlain College on either Saturday, August 17, 2019 or Sunday, August 18, 2019. If you arrive earlier, housing, food and transportation will be your responsibility.  International students register for both International and New Student Orientations at champlain.edu/international-admits.


Please contact Jessa Karki at jkarki@champlain.edu if you have further questions.

Link to this FAQ

Family Weekend takes place September 20–22. It's an incredible weekend at one of the most beautiful times of the year and you definitely want your family and friends to come. More information and registration is available here.

Link to this FAQ

Your Champlain ID is an everyday item for you—it serves as your student ID, meal plan card, residence hall key and even a debit card at certain on- and off-campus locations—so we want you to have a picture you love. Upload your photo between June 01 and August 01.

TO SUBMIT A PHOTO FOR YOUR CHAMPLAIN ID CARD BY AUGUST 1, 2019:

  • Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and upper shoulders centered and plenty of space around the sides and top. Neutral backgrounds work best. It must be identifiably "you" or it will be rejected.
  • Make sure that you've got the digital image (a scan of a photo will work) in a .jpg format
  • Visit champlain.edu/id-card. Read the instructions and create a WebCard account.
  • Upload your photo to WebCard.
Link to this FAQ

Deadlines for August 5

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Want a look at the whole picture? No problem. By July 30, the Registrar's Office will have your classes sorted out.

TO VIEW YOUR SCHEDULE TODAY:

Note: Class schedules are subject to change until classes begin

Link to this FAQ

Deadlines for August 9

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Students scheduled to take MTH 230 (Calculus I) in the fall, including those students majoring in Game Programming and Computer Science & Innovation, are required to take and pass an online Calculus Readiness Test before being enrolled in MTH 230.

Information about this test will be emailed to those students on July 1, 2019. The test must be completed between July 1 and August 9, 2019.

If you did not receive information by email about the Calculus Readiness Test by August 1, 2019, but are interested in taking MTH 230, please contact Dr. Melanie Brown.

Link to this FAQ

Champlain College encourages students and employees to engage in our democracy, when possible. To that end, we partner with TurboVote for voter registration. When you sign up, TurboVote keeps track of your elections, local and national. And if you need to get registered, update your voter registration, or request an absentee ballot, TurboVote will get you all the forms and information you need, when you need them.

TurboVote keeps track of registration and vote-by-mail rules for all 50 states, so you don't have to. And they can even mail you paper copies of your completed forms, with stamped, addressed envelopes for their local election officials. 

Learn more about how it works at http://www.turbovote.tools/turbovote-101/ and register to vote at https://champlain.turbovote.org/.

Link to this FAQ

Deadlines for August 12

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Please ask your high school guidance office to send a copy of your final high school transcript. If you have taken any AP exams, have an official score report sent to the Office of Admissions prior to August 12, 2019. If you have taken courses at another college, please have that institution send an official transcript. Any courses completed on a college campus must have an official transcript for credit to be granted.

MAIL TRANSCRIPT(S) AND/OR AP SCORES TO:
Champlain College
Office of Admissions
P.O. Box 670
Burlington, VT 05402

Link to this FAQ

Deadlines for August 14

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The first step on your journey to career readiness is completing two milestones that are part of our InSight program. InSight is Champlain College's career flagship program that will prepare you to be career and financially ready. Please read the below information carefully.

On August 14, 2019 you will receive an email to your MyMail account from the Career Collaborative with important information about the Career Milestone and Financial Milestone, both of which are due September 6, 2019. You will log in to Handshake (Career Profile and Resume Upload) and Canvas (Financial Assessment) to complete these tasks.

Handshake is Champlain College's online career management platform and job board, which will be your go-to resource for finding internship and employment opportunities.

Career Milestone (Handshake Career Profile and Résumé Upload):


To begin, bookmark and open champlain.joinhandshake.com.

  1. Select Champlain College Sign In  (do not create a new account)
  2. On the landing page check the third box to agree to the Terms of Service and Privacy Policy, then click "Get Started"
  3. Answer the eight Profile/Interest questions as prompted by Handshake. After each question, click Next.
  4. You will be asked if you would like to make your profile public. We recommend a public profile so that students and employers can find you for potential opportunities.

You should now have access to your Handshake main student landing page. Click on your name in the upper right corner and select:

My Profile

  • Add at least one Work Experience
  • Add at least one Organization / Extracurricular
  • Find the box titled Skills, located in the right-hand column, and add at least five skills that you currently have.

Document

  • Upload the most recent version of your résumé (this résumé will be used to apply for jobs)

Career Interests

  • Read the questions and update any of your responses—these will help Handshake identify and highlight employers and opportunities for you!
  • Click the green Save My Career Interests button

Financial Milestone (Financial Assessment):

Complete your Financial Assessment by following the instructions in the email you received from the Career Collaborative to complete this assessment on Canvas, Champlain's learning management system.

Link to this FAQ

Deadlines for August 15

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Your ID card serves as your student and employee ID, meal plan card and residence hall key. You have the option of using the card as a debit card at certain campus sites, including the campus store, mailroom and campus laundry facilities. The card may be used with multiple vendors in the greater Burlington area, wherever merchants display our CC Cash Card logo.

To learn more about all the wonderful things you can do with your CC Cash Card and how it works, check out the CC Cash Card page. Note: You activated your CashCard account when you uploaded your photo for your Champlain ID (you DID upload your photo, right?), so you can skip the "Initial Cash Card Set-Up" set and head right to "Making Deposits to Your Cash Card & Flex Accounts"

Link to this FAQ

Visit our Campus Store online or in-person (it's located on the 1st floor of the Center for Communication & Creative Media). The Campus Store is open Monday-Thursday 9:00 AM–7:00 PM, Friday 9:00 AM–5:00 PM and Saturday 9:30 AM–3:30 PM.

The Campus Store offers a Best Price Promise designed to give you the best price on textbooks, whether you are renting them, buying them or selling them back. If you find a lower textbook price or buyback quote, we'll BEAT it by 10%. That's a promise.

Link to this FAQ

Deadlines for August 16

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Housing assignments will be made by August 16, 2019 and will appear on your THD home page.

Link to this FAQ