Study Abroad Program Planning

Champlain College Protocol for Faculty and Staff Led Programs Abroad

Faculty and Staff Led Programs are short term study abroad programs organized and initiated by a Champlain College faculty or staff member. The Office of International Education works with the faculty/staff member to facilitate planning, risk management, and budgeting. The procedures outlined below serve as guidelines for faculty and staff members who wish to create an international education experience for Champlain College students.

Approval Process

All short term study abroad programs need approval from the appropriate Division Dean or Department. For faculty and staff who have interest in leading an education abroad program, please download the Travel Course Approval Form which outlines the necessary steps and gives instructions for approval. In order to receive approval, faculty/staff need to submit a syllabus/program description, a detailed itinerary, and propose a budget.


Please fill in the travel program budget template. For any questions or assistance please see Jim Cross, the Associate Provost and Senior International Officer.

Risk Management and Guidelines

The Office of International Education has set policies which cover the risk management needs for all education abroad programs. Each education abroad program may have unique risk management needs, and it is important to work closely with the Office of International Education to navigate the program specifics. All students, faculty, and staff are required to purchase a comprehensive international health insurance policy. For the Risk Management Checklist and Guidelines, please click here. Additionally, students must fill out essential forms which consist of a Contract for Participation, Travel Waiver, and an Emergency Contact/Medical Information form. Please contact Noah Goldblatt, the Study Abroad Coordinator, to purchase the study abroad medical insurance and receive samples of the essential forms.

Cancellation Policy

Champlain College reserves the right to cancel a program due to health, safety and security concerns, low enrollment, or any other reason. In the event of a cancellation, every effort will be made to return recoverable costs to the student.

Should a student decide to withdraw from a program, after signing the contract for participation, he/she is accountable for all program related fees.