Project Director Responsibilities

Serving in the role of Project Director (PD) on a sponsored project is a privilege that carries both significant benefits and responsibilities. The PD is defined as the individual(s) judged by the College to have the appropriate level of authority and responsibility to direct the project or program supported by the grant.

To qualify as a PD, an individual must personally participate to a significant intellectual degree in the sponsored project. The PD, typically the author of a proposal for a specific scope of work, bears primary responsibility for all essential aspects of the work being carried out, including a project's technical or programmatic requirements, compliance with applicable policies and regulations, and administrative tasks.

Although the College is the legal recipient of sponsored project funds, it is the PD who initiates the application and assumes the responsibility for overall project management. While the PD retains primary responsibility for financial accountability, the PD may delegate financial tasks to a business unit administrator or other authorized personnel. In any event, project budgets must be managed by persons trained in these responsibilities. PD responsibilities are outlined below.

Programmatic responsibilities:

  • Diligently pursues project aims, as described in the application
  • Manages project personnel
  • Monitors sub-recipient performance
  • Maintains and retains project data and materials as required
  • Completes progress and other required reports
  • Initiates timely requests for prior approval for changes when required (e.g. change in scope of work, re-budgeting, or reduction in committed effort)
  • Requests no-cost extensions when appropriate

Compliance responsibilities:

  • Ensures accurate and timely effort reporting for project personnel
  • Discloses conflicts of interest when required
  • Ensures integrity of project

Administrative / Fiscal responsibilities:

  • Develops sponsored project proposals in compliance with sponsor guidelines and College policy
  • Initiates the routing and obtains appropriate approvals prior to proposal submission
  • Assists with negotiation of award terms as needed
  • Monitors project's financial status
  • Manages project within budget limits
  • Approves expenditures
  • Assures that expenses incurred are allowable, reasonable, and allocable to the project to which they are charged
  • Seeks prior approval for budget changes when required
  • Approves sub-recipient agreements and related invoices
  • Ensures that cost-share requirements are met
  • Reviews final financial statements
  • Assists with accounts receivable collections as needed