Onboarding New Employee

New Hire Check List for Managers

1. Order hardware and software using the Hiring Manager: New Hire IS Request Form

Note: Network, e-mail, Canvas, and WebAdvisor accounts will be automatically be created five days prior to the employee's start date; you do not need to do anything for this to happen. Everyone will automatically have access to personal H: drive, Department Shared I: drive, J: and K.

2. Order business cards and name tags through Workfront

3. Notify all employees who will work with this employee of the start date for the new hire

4. Prepare Office space including desk supplies

People Center at Champlain College

Day Before Employee Arrival

  1. Confirm with Helpdesk time for computer set-up and phone number.
  2. Confirm new hire added to calendars and email lists.
  3. Organize a welcome gathering (i.e. bagels, cookies, cake).
  4. Assign "buddy" employee(s) to answer general questions.

First Day

  1. Introduce new hire to assigned "buddy".
  2. Review departments safety plan, what happens, and where to go when a fire alarm sounds.
  3. Encourage employee to get involved on campus.
  4. Have lunch with the new employee, or have the assigned buddy have lunch with the new employee.
  5. Touch base with the new employee at the end of the day.
  6. Tour of facility, including:
  • Restrooms
  • Mail rooms
  • Copy centers
  • Fax machines
  • Parking
  • Printers
  • Office supplies
  • Kitchen
  • Coffee/vending machines
  • Dining Hall
  • Emergency exits and supplies

7. Make sure the new employee has registered a car and ordered a parking pass.

Position Information

  1. Introductions to the team.
  2. Review initial job assignments and training plans.
  3. Review job description and performance expectations and standards.
  4. Review performance appraisal process.
  5. Review job schedule and hours, including breaks, lunchtime, and overtime.
  6. Review payroll timing, time cards, reporting/requesting time off policies and procedures.
  7. Relationships with other departments.
  8. Hardware and software reviews, including:
  • E-mail
  • Intranet
  • Microsoft Office System
  • Data on shared drives
  • Databases
  • Datatel


The employee must attend Employee Orientation. Please contact People Center for dates or review on Dare U.