Your Next Steps

Your Next Steps

Next Steps

Welcome to your new life! We'll help you get started.

On this page you'll find everything you need to complete in order to attend classes this January for the Spring 2024 term at Champlain. Be sure to review all of the steps, as there are a few here that pertain to billing that are not listed in your Admitted Student Welcome packet.

We recognize that some students will be admitted after several of these deadlines have passed. If that's the case for you, please complete each item as soon as possible after submitting your enrollment deposit.

Questions? Please do not hesitate to contact Compass Student Services at compass@champlain.edu or call or text (802) 992-1474.

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To confirm your enrollment and reserve your place as a full-time student at Champlain College, please go to your Application Dashboard account to accept your offer of admission and submit your enrollment deposit.


If you have a Champlain Applicant Portal account:

  • Log in to the Applicant Portal. 
  • Don't remember your password? No problem. You can request a new one (be sure to use the same email address you used when you applied!).

If you do not already have a Champlain Applicant Portal account:

Once you are logged in to the Champlain Applicant Portal:

  • If you have not already viewed your Admissions decision letter on the Applicant Portal, click on the golden envelope. At the bottom of the screen, click the green "Reply to Offer" then "Accept Offer" and "Pay by Credit Card." (You can also opt to "Pay Later," but please be mindful of your specific deposit due date.)
  • If you previously viewed your Admissions decision letter on the Applicant Portal and had opted to click "Pay Later," you may now select "Pay My Deposit" and follow the screens to submit your deposit by credit card.

Please submit your $750 enrollment deposit within two weeks of the date on your Offer of Financial Aid. This deposit is an advance payment toward your Champlain College tuition and will be deducted from your spring semester bill.


If you have any questions, please call or text the Office of Admissions at (802) 625-0201.

Link to this FAQ

Please ask your high school guidance office to send us a copy of your final high school transcript. If you have taken any AP Exams, please have an official score report from the College Board sent here as well.

If you have taken courses at another college, please have that institution send us an official transcript. Official transcripts from a previous institution must be sent to Champlain College so that transfer credit may be considered.
All transcripts can be sent either electronically or by mail.

Mail All Transcripts to:

Champlain College
Office of Admissions
P.O. Box 670
Burlington, VT 05402

Send Transcripts Electronically to:

admission@champlain.edu

Link to this FAQ

You may designate Authorized Users (parents/guardians) to help manage the bill paying process. Unless parents/guardians are specifically authorized, only you will have access to view and/or pay the bill. You can find directions for setting up Authorized Users in our Compass Student Services website under "Authorized Users."

Video: How to add authorized users to your billing accounts

Link to this FAQ
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Available one week after you submit your deposit

Within a week of submitting your enrollment deposit, you will receive an email from Champlain with the username and temporary password for your Champlain College Student Account (subject: "Activate Your Champlain College Student Account").

After you receive that email, please activate your Champlain College Student Account as soon as possible. Instructions are provided on the activation page; follow instructions for "New Users."

Video: How to activate your account

Link to this FAQ

You will receive an email at your current address when your Champlain College email account is ready. Your new Champlain College email address is firstname.lastname@mymail.champlain.edu. If you previously activated your Champlain College Student Account, you will need to reset your password at welcome.champlain.edu to begin using your new email.

Links to your email and other important resources are available on our Current Student portal. We encourage you to spend time exploring both the Current Student portal and Self-Service.

Plan to check your Champlain MyMail account regularly! Faculty and staff communicate with students through the Champlain MyMail system about assignments, class notices and cancellations, registration information, and more.

Link to this FAQ

Available November 15

Tuition and related fees for full-time students are billed each semester. Balances are due December 1 for the Spring 2024 semester. You will receive an email notification when your bill is ready to be viewed. Only the student will have access to view/pay the bill unless a parent/guardian is authorized by the student. If you are paying by check, including 529 Plan disbursements, please be sure to leave plenty of time for the payment to arrive on time to avoid late payment fees.


TO VIEW AND PAY YOUR BILL: Students and authorized users can sign into the billing system here.

Video: How to make a payment

Link to this FAQ
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The Federal Direct Parent PLUS Loan eligibility on your Financial Aid Offer letter indicates the maximum loan amount your parent is eligible to apply for if they wish to borrow through this federal loan program. In order for this loan to be recognized as payment for your bill, these steps must be completed and your loan must be approved before the billing due date of December 1, 2023. The completed information will be electronically transmitted and received by the College within two to four business days.   

Note: The Federal Direct Parent PLUS Loan is credit-based and your parent must be approved annually on their own or with a cosigner.

If your parent plans to borrow the Federal Direct Parent PLUS Loan to cover all or a portion of your bill, the parent borrower must apply for the loan by completing the following steps:

  • Visit studentaid.gov.
  • Sign in using parent's FSA ID.
  • Click "Apply for a Direct PLUS Loan."
  • Click "Start" for the Direct PLUS Loan Application for Parents.
  • Complete the required information and submit. The parent borrower will receive immediate notification if the loan was approved.
  • Click "Complete Loan Agreement (Master Promissory Note/MPN)."
  • Select "Start" for the PLUS MPN for Parents.
  • Complete the required information, sign electronically, and submit.

Video: How to complete the Parent PLUS Loan application

Link to this FAQ

If you have been awarded a Federal Direct Subsidized and/or Federal Direct Unsubsidized Loan and you wish to take advantage of them, there is a two-step process you must complete before the award(s) can be disbursed to your account:

    1. Read and sign the Loan Agreement (Master Promissory Note).
    2. Complete Entrance Counseling.

TO COMPLETE THESE TASKS:

    • Visit studentaid.gov.
    • Sign in using your FSA ID.
    • Click "Complete Loan Agreement (MPN)."
    • Click "Start" for the MPN for Subsidized/Unsubsidized Loans.
    • Complete the required information, sign, and submit.
    • Click "Complete Loan Counseling."
    • Click "Start" for Entrance Counseling.
    • Complete the required information and submit.

Video: How to complete your loan agreement and counseling

Link to this FAQ

We offer payment plans that enable you to pay your Champlain bill over the course of several months. To learn more about this option and view the available plans, visit champlain.edu/payment-plans. Note: Families that choose a payment plan must re-enroll in the plan each semester. 

Families who do not choose a payment plan, the Spring semester bill is due in full by December 1, 2023.

Link to this FAQ
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The Office of Accessibility strives to provide equal access and services to students with disabilities. Our Office of Accessibility staff will work with students to coordinate the academic accommodations needed to address learning, physical, or psychological concerns. If you are in need of academic accommodations, please submit the appropriate accommodations forms and documentation ASAP. 


Accommodations Forms
You can find these forms on the Academic Accommodations web page.


Documentation
Submit current, comprehensive, objective, and professional documentation of your disability to the Office of Accessibility with your Academic Accommodations Request Form. The information in an IEP, 504 Plan, or Transition Plan may be appropriate documentation.


Students should also include a neuropsychological evaluation report as supporting documentation. The documentation should be sent to Champlain College's Office of Accessibility. 


Questions about documentation? See the Office of Accessibility Handbook or contact us directly. 


Upon receipt of a completed Accommodations Request Form, a staff member will be in touch to discuss your needs.

Link to this FAQ

Available as soon as you deposit

You will have access to the Spring Housing Application if you have:

  1. Received your username and temporary password in an email (subject: "Activate Your Champlain College Student Account")
  2. Activated your Champlain College Student Account. (Details on activating your account were sent to you in the email referenced above.)

If you have not yet activated your Champlain College Student Account, please visit  welcome.champlain.edu to do so.

The deadline for completing your Spring Housing Application is December 8; however, students who submit their deposit after this date will still be able to access and submit the form.

How to access your Spring Housing Application:

  1. Once your account is activated, visit The Housing Director (THD), our online housing tool. Select the "New Students" option and log in using your Champlain College Student Account username and password. (Your username is still your firstname.lastname.)
    • Having trouble logging in? Make sure you are using the "New Students" option. You may also need to try another browser. If you continue to experience issues, please contact Housing & Residential Life by email (reslife@champlain.edu) or by phone at (802) 860-2704.
  2. Once logged in, you will be taken to the Housing home page. Click on "Applications" from the menu and select "Incoming Student Housing Preference Form (Spring 2024)" from the drop-down menu.
  3. Provide an electronic signature for the Main Campus Housing Agreement and click "Continue."
  4. Complete the My Information portion of the Spring Housing Application, indicating the choices that best suit your lifestyle. Click "Continue."
  5. Add your Living Requests to rank your top three building preferences. Click "Continue" to submit your form.

Housing assignments will be made by early January and will appear on your THD home page.

Video: How to fill out the Housing Preference Form

Link to this FAQ
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Available December 1

Your Champlain ID is something you'll use every day-it serves as your student ID, meal plan card, and residence hall key. You'll be able to use your ID card like a debit card at the Campus Store, mail room, and campus laundry facilities, plus multiple vendors in the greater Burlington area. Your ID card also allows you to ride for free on any bus in Chittenden County!



How to upload a photo for your Champlain ID card:

  • Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and torso centered and plenty of space around the sides and top. Solid color backgrounds, please. It must be identifiably "you" or it will be rejected.
  • Make sure that you've got the digital image in a .jpg format.
  • Visit champlain.edu/id-card. Read the "Instructions for New Students" section and create a WebCard account.
  • Upload your photo to WebCard.


Please upload a photo for your ID card by January 8. Once you've done that, you can start adding funds to your card.



How to add funds to your ID card: Once you have uploaded a photo for your ID card, visit forms.champlain.edu/secure/cccash to make a deposit to your account. You'll also be able to check your balance and track your spending online by logging into your WebCard account.

Visit champlain.edu/id-card to learn more about your using WebCard account and your ID Card, including how to find out which washers and dryers are available and where you can use your ID card off campus.

Video: How to register with WebCard

Video: How to upload a photo

  • Visit forms.champlain.edu/secure/cccash to make a deposit to your account. You'll be able to check your balance and track your spending online by logging into your WebCard account.
  • TIP: Visit champlain.edu/id-card to learn more about your using WebCard account and your ID Card, including how to find out which washers and dryers are available and where you can use your ID card off campus.
Link to this FAQ

Want a look at the whole picture? No problem. By January 8, the Registrar's Office will have your classes sorted out.

How to View Your Schedule:

Note: Class schedules are subject to change until classes begin in January for the Spring 2024 semester.

Video: How to find your text books

Link to this FAQ
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To complete your health form and immunization record:

  • Go to champlainportal.pointnclick.com and "sign into Champlain using Champlain"
  • Enter your Champlain MyMail username and password
  • Enter your date of birth and click "Proceed"
  • You will see several menu options on the left side of the screen. Begin by clicking "Profile" and confirming that all of the information is accurate
  • Next, select "Medical Clearances." This section includes several consent forms, your health history, and immunizations
  • After you complete the consent forms and health history, select "Immunization Records."

Key details about your immunization record:

You are required to upload a record of your immunization history. If you already have a copy of your record, upload it here. Otherwise, download and print the form and have it completed by your provider, then upload it. The required list of vaccines is included on the form and our website at champlain.edu/health-FAQ.

After uploading a complete vaccination record, please enter the dates you received each required vaccination by clicking the vaccine name. Student Health will review your information and contact you if more information is needed for clearance.


Additional health insurance info:

If you have a health insurance card and would like to add it to your record, you may upload a copy by clicking "Health Insurance Card." Your health insurance will only be billed if an off-campus referral or labs are required. This form is separate from the student health insurance offered and billed by Champlain College.

If you have health coverage and do not wish to pay for health insurance from Champlain College, please review and complete the online waiver form. See champlain.edu/health-insurance for more details.

Link to this FAQ
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Available January 3

The Registrar's Office will email you an Emergency Contact Form to complete. Check your Champlain MyMail account for the form.

Link to this FAQ

In some cases, students receive financial aid in excess of their charges, creating an overpayment. Once enrollment has been confirmed and financial aid is disbursed, any overpayments will be available to the student.

TIP: Signing up for direct deposit is the fastest way to have access to these funds; the student is notified by email when the refund is processed. Electronic refunds (EFT) supports our sustainability initiatives.

How to sign up for direct deposit for overpayments on your student account:

  • Login to Self Service and click on “Bank Information” (U.S. or Canadian)
  • Fill in the bank routing and account numbers
  • Check “I agree” then “submit”
Link to this FAQ

Available November 1

Students must be covered by a health insurance policy. All full-time students are automatically enrolled and billed for the College health insurance plan (2023-2024 estimated cost: $1,325 per semester).  

If you already have full medical coverage, you may waive the Champlain College plan by completing the following steps:

    • Have your existing insurance card on hand.
    • CLICK HERE to navigate to the waiver page.
    • On this page, click on the blue "Waiver" tab to DECLINE the Champlain College Health Insurance.
    • Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose "Continue" at the bottom and go to the waiver form.
    • Enter all the health insurance information from your existing policy.
    • Complete the electronic signature and click "Submit."
    • Confirm that you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email.

Video: How to waive health insurance

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

  • Email Compass Student Services (compass@champlain.edu) to confirm that you want the Champlain College health insurance coverage and will not be waiving.
  • You must be a full-time, enrolled student to be eligible for the Champlain College health insurance.
Link to this FAQ
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The Champlain campus and the City of Burlington are walkable, bikeable, and fully accessible by free public transportation and the College's shuttle. Upperclass students who have a car may obtain a permit to park in the student vehicle lot next to the Miller Center, Lakeside Campus. First-year students are not permitted to bring a vehicle to campus.

A free shuttle operates seven days a week from Lakeside to Main Campus and to off-campus College housing.

Visit the College's parking site to obtain a parking permit.

Link to this FAQ

Champlain College has partnered with FlyWire to streamline international students’ payment of tuition and fees.

FlyWire allows international students to pay securely from any country and any bank, typically in their home currencies. FlyWire may only be used to pay a Champlain College International student’s billed tuition and fees, and cannot accept payment for off-campus or personal expenses.

INTERNATIONAL STUDENTS:

  • Students may access their bill through Self Service
  • Log in
  • Click on “Student” and under “Student Accounts” heading, click “Student Statement & Payment” to enter into TouchNET, our billing system
  • Determine the amount to pay for tuition and fees. Click on the link to FlyWire in the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your account

If you have additional questions about FlyWire, please review our International Student Service web page, “Making International Student Payments For Tuition and Fees.”

INTERNATIONAL AUTHORIZED USERS:

  • If you are already set up as an Authorized User, please log in to TouchNet, our billing system
  • If you have not been set up, your student must set you up as an Authorized User (see directions above)
  • Once they do this, you will receive an email from the TouchNet system notifying you that you have been set up as an Authorized User
  • Email notifications will be sent to the Student and Authorized Users when statements are available
  • Determine the amount to pay for tuition and fees
  • Access FlyWire through the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your student’s account

If you have additional questions about FlyWire, please review our International Student Services web page, “Making International Student Payments For Tuition and Fees.”

Link to this FAQ

USEFUL LINKS

Visit our Campus Store online or in person
Need Books?

We bet you do! Visit our Campus Store online or in person (it's located on the 1st floor of the Center for Communication & Creative Media).

Submit your deposit and secure your enrollment.
Enrollment Deposit

Confirm your enrollment and reserve your place as a full-time first-year or transfer student at Champlain.

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