Policies & Guidelines

Library Use Policy Mobile Phones Food & Drink Smoking  |  Collection Development | Filming Guidelines

Library Use Policy

As a private college library, the Champlain College Library, the facility, its resources, and services, are for the use of Champlain students, faculty, and staff members. Others may use the facility in conjunction with official college events and programs. Use of computers and other technology is specifically restricted to current affiliates of the college. These policies are designed to maximize the availability and usage of the library in support of the academic mission of the college and are necessary to remain in compliance with licensed products. 

All library patrons are expected to conduct themselves appropriately and to be respectful of the purpose and mission of the library and the college. The Library and the College reserve the right to restrict any individual from entering or remaining in the library in cases where such usage would be disruptive or counter to the academic nature of the library, or to the comfort, security, and safety of college affiliates.

Back to top

Mobile Phones

As a courtesy to all library users, please set mobile device notifications to silent or vibrate. Please be respectful of others when making calls and avoid public areas. The main stairwell may seem ideal, but the acoustics are such that conversations can be heard throughout the building. Calls can be made and received in the public phone areas (ground and third floors), in the study rooms, or outside the building.

Back to top

Food & Drink

Food and drink are allowed in the library. There is a vending and coffee machine in the first floor Tower Room. If you make a mess please clean it up, and please be considerate of others in terms of strong smells and loud crinkling and crunching. This is everyone's library.

Back to top


Indoor smoking is banned in all College buildings. Outdoor smoking is banned on central campus (Aiken Lawn and the Rozendaal Courtyard, CCM Promenade) Finney Quad, and within 25 feet of all entries, residence hall entries, outdoor air intakes, and operable windows. This includes the third-floor patio of the library. Smoking is permitted at all times in the gazebo located on the corner of Maple Street and Summit Street. This policy applies to all forms of smoking and use of any nicotine delivery device that has not been approved by the Federal Drug Administration (this includes e-cigarettes). Campus Public Safety may confiscate devices. Behavior inconsistent with this policy will be documented.

Back to top

Collection Development




Beginning in 2003, Champlain College Library launched an ambitious initiative to revitalize the library's collections. One of the first steps in that initiative is to formally describe the policies and procedures that guide the selection, acquisition, processing, maintenance, and assessment of materials. This document describes guidelines and policies that apply generally across the collection. Because needs vary from field to field, specific goals, policies, and guidelines for individual disciplines and areas of study are also being developed. Like the programs they support, these are all evolving documents.


The Champlain College Library offers a mix of electronic and print resources to support the academic and research needs of students, faculty, and staff. The collections include print books and periodicals, electronic books, microfilm, videotapes and access to an extensive collection of full-text electronic journals. The library is housed in the Miller Information Commons (MIC), which integrates the resources of a traditional library with a wide range of advanced technologies including multimedia labs, wireless networking, and electronic classrooms.

With the opening of the Miller Information Commons in 1998, the Library invested heavily in online resources, including databases, full-text journals, and online books. Indeed, the very structure of the MIC shapes the collection itself, since shelf space for print books is limited by design. Thus, the importance of assessing and maintaining the print collection is heightened, since every volume must earn its space. Of course, both print and online resources are evaluated for cost-effectiveness as well.  

The current collection exhibits several particular strengths. A robust print reference collection provides useful and easily accessible introductory material and factual information to support student projects. A very strong collection of online periodicals and databases, including thousands of full-text journals, provide detailed primary source material that is easily accessible by both on-campus and off-campus students and faculty. A strong curriculum materials and children's book collection supports the Education programs; the children's collection is reputed to be one of the largest collections of this kind in the region. A modest strong collection of print periodicals geared toward a range of academic programs invites browsing by on-campus students and faculty. However, a survey in the Spring of 2003 showed that students, faculty, and librarians alike agree that the circulating book collection needs to be assessed, refreshed, and expanded. These policies provide a starting point for that process.    


The Champlain College Library collects materials to support the academic and research needs of Champlain students, faculty, and staff. The primary criterion for acquiring materials is their relevance to Champlain's teaching and learning mission. The library collects materials to support all academic programs offered by the College. Because Champlain College is a dynamic, changing educational institution with programs that evolve over time, the collection itself must be dynamic and responsive to the changing needs of the college.   Generally, Champlain collects at the Study level (as defined by the American Library Association) to support coursework primarily at the undergraduate level and at the graduate level in some fields. Professional and research materials are included as needed.    


Ongoing assessment and maintenance is an important component of collection management. Upon arrival of new editions, the reference staff will withdraw outdated ones. The reference collection will be continually evaluated for outdated material, which will be replaced and withdrawn if necessary. Individual sections of the circulating collection will be assessed initially and updated as necessary, then periodically reviewed and updated. Materials that have become irrelevant, outdated, unused, in poor physical condition, or superseded by new editions will be removed from the collection. Academic departments will be encouraged to participate in assessment of their collections.


All materials purchased with funds from the Library's acquisitions budget are housed in the Library and accessible to all Champlain College faculty, staff, and students.    


The Library's goal in accepting gifts is to acquire materials which are highly relevant to Champlain's needs, primarily in support of the curriculum. All potential gifts will be evaluated in terms of the collection development goals of the Library, as well as the physical condition of the materials. Gifts are accepted with the understanding that the library may dispose of them or add them to the collection at its discretion. The Library cannot appraise gift items, nor can the Library accept gifts under restricted conditions.


These guidelines and policies apply generally across the library's holdings. More specific discipline-based guidelines and policies are outlined in subject-area Collection Development Policy documents.

Back to top

Filming Guidelines

Champlain College Miller Information Commons/Library Filming Guidelines
From time to time, students or faculty/staff request permission to film in Miller Information Commons. This can become an issue because such filming has at times been intimidating or disruptive for library patrons, and has impeded library access. 

For these reasons, please be aware of the following policies.

  • A current Champlain faculty/staff supervisor must coordinate any film project affecting Miller Information Commons or the Library, including procuring any required releases.

  • All filming times must be pre-approved, and must be scheduled during regular library open hours. The request must include specific location within the library; if the request is approved, filming must be limited to that location.

  • Film crew must check in at front desk on arrival.

  • No disruptive noise, including music, sound effects, yelling, etc. Any dialog must be respectful.

  • Any special lighting can't disrupt other patrons or staff. Library staff cannot adjust normal library lighting to accommodate filming.

  • Don't move furniture, books, or other materials. If books are needed as props, contact the front desk; they will select/provide them. Any books used must also be returned to the front desk.

  • Filming in the bookstacks is prohibited because of the tight space and potential for disrupting other patrons.

  • Don't film people without their knowledge and consent. 

  • Any film project violating these guidelines or engaging in any other disruptive behaviors will be asked to leave immediately.

Note: From time to time, staff members from Champlain College's Marketing Department, President's Office, or Library may be seen filming within Miller Information Commons.  This filming is being done in an official capacity as part of their work for the College.

Back to top