Borrowing Policies

Like all libraries, Champlain strives to promote access to resources and materials while at the same time preserving and protecting them. Our policies reflect that need for balance between access and preservation.  

Borrowing Materials

Champlain College students, faculty, and staff may borrow library materials by presenting their current Champlain College ID. Most students receive their ID during registration. Off-campus students can request an ID card from Compass Student Services in advance of their visit to the library. Alumni and auxiliary employees will be issued cards by the Access Services Administrator upon presenting proof of graduation and/or current employment. Neighbors of the College seeking Guest Borrower privileges should contact Sarah Camille Wilson, Access Services Administrator, (802) 651-5935.

All cards expire at the end of the semester in which they are issued, upon withdrawal from the College, or upon cessation of employment.   Use of the Champlain-issued ID constitutes an agreement to abide by all applicable Library policies. Patrons are responsible for all items charged out on their card. Lost or stolen cards should be reported immediately both to Student Services and to the Library. All patrons are advised for their own protection not to loan their cards to other persons or to give materials charged to their accounts to any other person.  

Those with alumnus, retired employee, or Guest Borrower privileges may borrow print books from the library. Access to electronic resources, such as eBooks and online databases, and interlibrary loan are only provided for currently enrolled students and currently employed faculty and staff.

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Loan Policies

Circulation policies for books and DVDs:

Patron TypeItem LimitLoan PeriodRenewal Period
Undergraduate Students

10 Books

3 DVDs

28 Days

3 Days

28 Days

3 Days

Graduate Students

15 Books

3 DVDs

28 Days

3 Days

28 Days

3 Days

Faculty, Staff, Trustees

25 Books

10 DVDs

90 Days

7 Days

30 Days

7 Days

Alumni, Guests, and Neighbors with Guest Borrowing Card

5 Books


14 Days

Must return to the library to renew books

NOTE: Some DVDs are for in library use only. Students may check out those DVDs for 3 hours and view them in the library.

NOTE: New Books circulate for and are renewed for 14 days, regardless of patron type.

  • Patrons who have reached their item maximum will be unable to check out further materials.

  • Books may be renewable unless another patron has requested a "hold" on the book.

  • Books are subject to recall after the first loan period so that high-demand items may be accessible to the largest number of patrons. Patrons receiving a recall notice should return the requested item(s) within 48 hours.

Circulation policies for other items:

Item TypeCirculation PolicyRenewal PolicyNotes
New Books May check out for 14 days 14 days
Periodicals/Reference Books Not checked out - In-Library Use Only N/A
Course Reserve Students may check out for 3 hours - In-Library Use Only 3 hours if there are no other student requests for the item
Electronics (in-library only) 3 hours - In-Library Use Only Not eligible for renewal Energy lamp (HappyLight), headphones, DVDRW drive, digital audio recorder
Electronics 24 hours 24 hours - Unlimited renewals if no has a hold; Item must be brought to the library to renew Calculators, Chromebooks, drawing pads, portable BluRay/DVD player
Local Attraction Passes 7 days 7 days if there are no other requests for the item ECHO Center, Rokeby Museum, Shelburne Museum, VT Historic Parks family pass, VT State Parks punchcard (seasonal)

Champlain College students, faculty, and staff can renew books online:

  1. Go the Renew Books page.

  2. Enter your name and ID barcode number. (This is the number on your ID card. If the number begins with "82-", enter only the digits that appear after the dash; that is, the final seven digits.)

  3. A list of your currently checked out items will appear, and you can renew the books that are eligible for renewal by choosing specific titles and using the Renew Selected Items feature.

For more information about current loan policies, contact Sarah Camille Wilson at 802-860-2717 or  

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Request physical items in the library catalog

Most physical items can be requested through the library catalog.


  • Search for the item you would like to locate. If using ChampSearch, you will want to click "Retrieve Catalog Item" from the results list for the item you want to request. This will take you to the classic library catalog.Screenshot from ChampSearch showing the record result for How to be an antiracist by Ibram X. Kendi with the words "Retrieve Catalog Item" circled in red.
  • Click on the "Request" icon at the top of the screen in the classic catalog.A screenshot of a book record in the library catalog with the request link circled in red.
  • Log in to place the hold using your staff or student ID card number and name.
  • You will receive an automatic email verifying the hold. 
    • If the item is available you will be able to pick it up that week. If it is checked out to another patron you will be notified when the item is available.
  • Wait for an email from library staff confirming your requested item is available for pickup.
  • Direct any questions about this service to

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Overdue and lost items

Champlain College Library does not charge fines for overdue items or bill for lost items with the exception of "library use only" items and items checked out through interlibrary loan. In order to provide equitable access to library materials, we rely on everyone to return the items they borrow when finished with them.

Patrons are responsible for returning or renewing all items charged to their account on or before the date on which they are due. Any items not returned or renewed on time are considered lost. Multiple lost items on the same patron account may result in borrowing privileges being suspended.

If you believe that you have lost an item or you have questions about this policy email

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Course Reserves

Materials may be placed on reserve by faculty for specific course assignments. Students can sign out these materials at the Circulation Desk for in-library use with a current ID. Faculty may place personal copies of books, CDs, videos or other materials on reserve, as well as items from the Library's circulating collection. Materials such as photocopies, reports and sample tests may be placed on reserve. The materials should be clearly marked with the instructor's name, course name, and course number, and brought or mailed to the Access Services Librarian.   Please be aware that copyright law prohibits or limits the type, number, and/or circumstances of reproduction of copyrighted materials. See the Faculty Handbook for more information about copyright. The Champlain College Library conforms to all applicable law. Any materials submitted for Reserve in violation of copyright will be returned.  

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Interlibrary Loan and Reciprocal Borrowing

Interlibrary Loan, or ILL, allows Champlain College students, faculty, and staff to borrow materials that are not available in the Champlain College Library. ILL requests must go through a librarian, and normally take one to two weeks to fill. Guest borrowers, neighbors, and alumni are not eligible for ILL services. ILL items must be picked up at the Champlain College Library. They will not be mailed to you. Loans from other libraries are subject to the rules of the lending library, not the rules of the Champlain College Library. It is the responsibility of the patron to be aware of, and comply with, any differences in loan periods and conditions.

In order to request items through Interlibrary Loan the patron must provide a full citation to the items requested. A book citation must include author; title; publisher; date of publication. Citations to periodical articles must include the author and title of the article; the title of the periodical; the volume, number, and page on which the article appears. The patron must also provide his or her name, the ID number and expiration date found on the Champlain College ID, the last date by which the item(s) will be needed, and a telephone number and/or email address for notification purposes. Requests with incomplete citations or lacking a valid Champlain College ID number and expiration date will not be filled.

Materials available for interlibrary loan borrowing most frequently include books not held by the Champlain College Library and photocopies of articles from periodicals not subscribed to locally. Other types of materials, such as films on DVD, are sometimes available, depending on the circulation policies of the lending library. The Interlibrary Loan Librarian will make all reasonable efforts to acquire requested items in a timely fashion, but due to the nature of ILL agreements we are unable to guarantee that any individual item or group of items will be supplied. Patrons are advised to allow a minimum of two weeks for receipt of interlibrary loan requests. The Interlibrary Loan form can be found here.   In addition, students, faculty and staff have reciprocal borrowing privileges with UVM and St. Michaels College. Employees also can borrow from VCAL institutions from around the state.  

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Privileges for UVM & St. Michael's College Users

University of Vermont and St. Michael's College students and employees may check out most print books from the Champlain College Library. To establish borrowing privileges with Champlain College Library, bring your student or employee ID to the library's front desk to have an account created.

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Remote Access

Online resources are available to all Champlain students, faculty, and staff, both on- and off-campus. Users will be asked to log in using their Champlain username and password to access some resources.

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