Other AI Resources
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Google Gemini for Education
The free version of Gemini for Education, accessible to staff and faculty, offers significant productivity enhancements within the familiar Google Workspace environment. It assists with drafting and summarizing emails in Gmail, generating initial drafts of documents like lesson plans and grant proposals in Docs, and creating custom images for Slides. Gemini can also aid in organizing data in Sheets and re-leveling text for accessibility in Classroom. This integration streamlines administrative and academic tasks, freeing up valuable time for more strategic initiatives and personalized interactions. Gemini can be found at gemini.google.com.
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Google NotebookLM
The free version of Google NotebookLM , powered by Gemini, serves as an AI-enhanced research assistant for higher education staff and faculty. It allows users to upload various document types like PDFs, text files, Google Docs, and even YouTube video transcripts into personal notebooks. Once uploaded, this information becomes interactive, enabling users to ask questions, get summaries, and find connections across their sources with inline citations for verification. Faculty can leverage this to streamline research, prepare lectures, analyze course materials, and even draft administrative content, while students can use it for deeper engagement with learning materials and research support.
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Zoom AI Companion
Zoom AI Companion is an AI assistant integrated into the Zoom platform, designed to enhance meetings, chats, and other collaborative activities for paid Zoom users at no additional cost. It offers features like generating meeting summaries, answering in-meeting questions without disruption, composing chat messages and emails, and even helping brainstorm ideas on whiteboards. The AI Companion can also analyze cloud recordings to create smart chapters and highlights, making it easier to review lengthy meetings. While it aims to boost productivity and streamline communication, users should be mindful of the data it processes and ensure responsible use, especially when discussing sensitive information, as meeting hosts have control over enabling and sharing the AI features.
Note: AI notetaking/recording is prohibited for campus-wide meetings including Town Hall, All-Employee Retreats and College Q&A.
Frequently Asked Questions
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Q: Is my data secure with the Google AI tools?
A. Data security with Google Gemini for Education is robust, as it’s a Core Service within Google Workspace for Education, inheriting its strong security and privacy safeguards.
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Q. Will Google AI use my inputs to train their models?
A. User interactions and uploaded data within school accounts are not used for AI training or human review, ensuring privacy and compliance with regulations like COPPA, FERPA, and HIPAA.
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Q. What level of confidential data can I upload to our Google AI environment?
A. Never input Level 2 (private) or Level 3 (restricted) data (as outlined in our Data Classification Policy) into any generative AI systems.
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Q: Is my data secure with the Zoom AI tools?
A. While Zoom encrypts data and meeting hosts control access to AI-generated outputs like summaries and transcripts, users should exercise caution with sensitive information and be aware of institutional guidelines regarding AI tool usage. It’s advisable to avoid discussing highly confidential data with AI features enabled and to carefully review AI-generated content for accuracy before dissemination.
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Q. Will Zoom use my inputs to train their models?
A. Zoom emphasizes that it does not use meeting content like audio, video, or chat for training its AI models, and participants are typically notified when AI Companion features are active.
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Q. What level of confidential data can I upload to our Google environment?
A. Never input Level 2 (private) or Level 3 (restricted) data (as outlined in our Data Classification Policy) into any generative AI systems.