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Your Next Steps for Spring Semester at Champlain College

Welcome to your new life! We’ll help you get started. On this page you will find all of the tasks and required forms that you need to complete in order to attend classes this coming January for the Spring 2020 term at Champlain.

Please be sure to review all of the steps, as there are a few here that pertain to billing that are not listed in your Admitted Student Welcome packet on the “Taking Care of Essentials” page.

Please do not hesitate to contact Compass Student Services at compass@champlain.edu or call 802.860.2777 if you have any questions or concerns.

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Deposit

If you prefer to send your $500 enrollment deposit by regular mail, please mail it to:

Champlain College

Office of Admissions

PO Box 670 Burlington, VT 05402

Link to this FAQ

Within a week of depositing, you will receive an email from Champlain with the username and temporary password for your Champlain College Student Account. After you receive the email,  activate your Champlain College Student Account as soon as possible (instructions are provided on the activation page; follow instructions for “New Users”).

You will receive a second email from Champlain when your email account is ready.

If you have difficulty activating your Champlain account, contact the Computer Helpdesk at 802.860.2710 or helpdesk@champlain.edu.

Link to this FAQ

You will receive an email at your current address when your Champlain College email account is ready. Your new Champlain College email address is firstname.lastname@mymail.champlain.edu. If you previously activated your Champlain College Student Account, you will need to reset your password at welcome.champlain.edu to begin using your new email.

Links to your email and other important resources are available on our Current Student portal .

We encourage you to spend time exploring both the Current Student portal and WebAdvisor.

Faculty and staff communicate with students through the Champlain MyMail system about assignments, class notices and cancellations, registration information, and more. Plan to check your Champlain MyMail account regularly!

Link to this FAQ

FOR FIRST-YEAR STUDENTS STARTING IN JANUARY:

All first-year students are housed in one of our stunning, restored Victorian-era mansion residence halls. Everywhere you want to be is close at hand, including beautiful downtown Burlington, and each residence hall is fully loaded with all the amenities, including ultrafast wireless internet access and laundry facilities. Go to our Housing Request page for directions on how to complete the Housing Preference Form. Please complete the form by December 1 or as soon as possible for the best selection. Housing assignments will be available through The Housing Director beginning January 6, 2020 for those students who have completed their housing request form. 

FOR TRANSFER STUDENTS STARTING IN JANUARY WHO WOULD LIKE CAMPUS HOUSING:

Please go to the Housing Request page for directions on how to complete the Housing Preference Form. Please complete the form by December 1 or as soon as possible for the best selection. Housing assignments will be available through The Housing Director beginning January 6, 2020 for those students who have completed their housing request form. 

Link to this FAQ

If you have not already done so, please ask your high school guidance office to send a copy of your final high school transcript to Champlain College.

If you have taken any Advanced Placement (AP) exams, have an official score report sent by the administering institution.

If you have taken courses at another college, please have that institution send an official transcript. Any courses complete on a college campus must have an official transcript for credit to be granted.

MAIL TRANSCRIPT(S) AND/OR AP SCORES TO:

Champlain College
Office of Admissions
P.O. Box 670
Burlington, VT 05402

Link to this FAQ

Our Office of Accessibility staff can also assist you by coordinating accommodations if you have learning, physical, or psychiatric challenges or conditions.

If you are in need of accommodations, please submit the appropriate Accommodation Request Form by December 15.

Link to this FAQ

Fill out your Emergency Contact form via WebAdvisor.

TO COMPLETE YOUR EMERGENCY CONTACT FORM:

  • Log-in to WebAdvisor
  • Under heading “Communications,” select the first link, “Emergency Contact—Students”
Link to this FAQ

The Family Educational Rights & Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records. When you turn 18, the rights transfer to you. If you want to give access to your parents or other designated parties, you must complete the FERPA form and submit it. If you don’t, no one on staff will be able to discuss your record (including your bill) with your parents/guardians.

TO UNDERSTAND FERPA & FILL OUT THE FORM:

Link to this FAQ

Your Champlain ID is an everyday item for you—it serves as your student ID, meal plan card, residence hall key, and even a debit card at certain on- and off-campus locations—so we want you to have a picture you love.

TO SUBMIT A PHOTO FOR YOUR CHAMPLAIN ID CARD BY DECEMBER 15:

  • Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and upper shoulders centered and plenty of space around the sides and top. Neutral backgrounds work best. It must be identifiably "you" or it will be rejected.
  • Make sure that you've got the digital image (a scan of a photo will work) in a .jpg format.
  • Read the instructions for new students and create a WebCard account.
  • Upload your photo to WebCard. 
Link to this FAQ

The health services staff is dedicated to providing confidential, humane care and competent treatment, along with responsible referrals when indicated. Vermont state law requires that all students provide up-to-date immunization information.

All students: Please download a copy of our Health Form.

RETURN HEALTH FORM(S) TO:
Champlain College Student Health & Wellness Center
P.O. Box 670
Burlington, VT 05402

Link to this FAQ

Students must be covered by a health insurance policy. All students are automatically enrolled and billed for the College health insurance plan. If you already have full medical coverage and would like to waive the Champlain College plan, complete the steps below (between November 1–December 1):

TO WAIVE THE CHAMPLAIN HEALTH INSURANCE PLAN:

  • Have your existing insurance card on hand
  • Log-in to WebAdvisor
  • Under the “Student Accounts” heading, choose “FT Decline Health Ins,” which brings you to the Consolidated Health Plans for Champlain College
  • On this page, click on the blue “Waiver” tab to DECLINE the Champlain College Health Insurance
  • Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose “Continue” at the bottom and go to the waiver form
  • Enter all the health insurance information from your existing policy
  • Complete the electronic signature and click “submit”
  • Confirm you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

  • A cost of $950 per semester will remain on your account to cover the full academic year
  • Health insurance cards will be available for pick-up from Compass Student Services in February. You will receive an email alerting you that your card is ready
Link to this FAQ

You may designate Authorized Users (parents/guardians) to help manage the bill paying process. Unless parents/guardians are specifically authorized, only you will have access to view and/or pay the bill.

TO SET UP AUTHORIZED USERS:

  • Log in to WebAdvisor
  • Click on “Student” and then under the “Student Accounts” heading, click “Student Statement & Payment”
  • In the gray menu bar, click on the tab for “Authorized Users”
  • Follow the directions on the screen
Link to this FAQ

We offer a plan that enables you to pay your spring term Champlain bill over the course of five monthly payments (beginning October 15, 2018 and continuing through February 15, 2019).

The program is administered through a third party, called Tuition Management Systems (TMS), that is widely used in higher education. Learn more about this option or to enroll in the payment plan, visit champlain.afford.com. TMS charges a $45 enrollment fee for the spring semester plan.

Link to this FAQ

Tuition and related fees for full-time students are billed to the student account each semester. You will receive an email notification when your bill is ready to be viewed. Only the student will have access to view and/or pay the bill unless a parent/guardian is specially authorized by the student.

TO VIEW YOUR BILL:

  • Students: Log in to WebAdvisor.
  • Click on “Student” and under the “Student Accounts” heading, click “Student Statement & Payment”
  • Authorized Parents/Guardians: Follow these instructions for accessing TouchNet.
Link to this FAQ

If you have been awarded a Federal Subsidized and/or Federal Unsubsidized Loan, and you wish to take advantage of them, there is a two-step process you must complete before the award(s) can be disbursed to your account. Ideally, you complete these tasks prior to December 15, 2018.

  1. Read and sign the Master Promissory Note
  2. Complete Entrance Counseling

TO COMPLETE THESE TASKS:

  • Visit studentloans.gov
  • Sign in using your FSA ID
  • Click “Complete Master Promissory Note”
  • Select “Subsidized/Unsubsidized”
  • Complete the required information, sign, and submit
  • Click “Complete Counseling”
  • Select “Entrance Counseling”
  • Click “Start,” then complete the required information and submit
Link to this FAQ

The Federal Direct Parent PLUS Loan eligibility on your Financial Aid Award Letter indicates the maximum loan amount your parent is eligible to apply for if they wish to borrow through this federal loan program.

In order for this loan to be recognized as payment for your bill, these steps must be completed and your loan must be approved before the billing due date (if you were admitted prior to December 1, 2018, the billing date is December 1). The completed information will be electronically transmitted and received by the College within two to four business days. Please note: The Federal Direct Parent PLUS Loan is credit-based, and your parent must be approved on his/her own or with a cosigner annually. If your parent plans to borrow the Direct PLUS Loan to cover all or a portion of your bill, the parent borrower must apply for the loan by completing the following steps:

  • Visit studentloans.gov
  • Sign in using parent’s FSA ID
  • Click “Request a Direct PLUS Loan”
  • Select Loan Type “Parent PLUS”
  • Complete required information and submit
  • The parent borrower will receive immediate notification if the loan was approved
  • Click “Complete Master Promissory Note”
  • Select “Parent PLUS”
  • Complete the required information, sign electronically, and submit
Link to this FAQ

In some cases, students receive financial aid in excess of their charges, creating an overpayment. Once enrollment has been confirmed and financial aid is disbursed, any overpayments will be available to the student.

TIP: Signing up for direct deposit is the fastest way to have access to these funds; the student is notified by email when the refund is processed. Electronic refunds (EFT) supports our sustainability initiatives. To sign up for direct deposit for overpayments on your student account:

  • Sign in to WebAdvisor
  • Checks,” then “Bank Information” (U.S. or Canadian)
  • Fill in the bank routing and account numbers
  • Check “I agree” then “submit”
Link to this FAQ

Champlain College has partnered with FlyWire to streamline international students’ payment of tuition and fees.

FlyWire allows international students to pay securely from any country and any bank, typically in their home currencies. FlyWire may only be used to pay a Champlain College International student’s billed tuition and fees, and cannot accept payment for off-campus or personal expenses.

INTERNATIONAL STUDENTS:

  • Students may access their bill through WebAdvisor
  • Log in
  • Click on “Student” and under “Student Accounts” heading, click “Student Statement & Payment” to enter into TouchNET, our billing system
  • Determine the amount to pay for tuition and fees. Click on the link to FlyWire in the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your account

If you have additional questions about FlyWire, please review our International Student Service web page, Making International Student Payments For Tuition and Fees.”

INTERNATIONAL AUTHORIZED USERS:

  • If you are already set up as an Authorized User, please log in to TouchNet, our billing system
  • If you have not been set up, your student must set you up as an Authorized User (see directions above)
  • Once they do this, you will receive an email from the TouchNet system notifying you that you have been set up as an Authorized User
  • Email notifications will be sent to the Student and Authorized Users when statements are available
  • Determine the amount to pay for tuition and fees
  • Access FlyWire through the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your student’s account

If you have additional questions about FlyWire, please review our International Student Services web page, “Making International Student Payments For Tuition and Fees.”

Link to this FAQ

Your ID card serves as your student and employee ID, meal plan card, and residence hall key. You have the option of using the card as a debit card at certain campus sites, including the Campus Store, mail room, and campus laundry facilities. The card may be used with multiple vendors in the greater Burlington area, wherever merchants display our CC Cash Card logo

To learn more about all the wonderful things you can do with your CC Cash Card and how it works, check out the CC Cash Card page.

TO SET UP ACCESS TO YOUR CHAMPLAIN CASH CARD ACCOUNT:

Log-in to the WebCard Center, then:

  1. Click on the link, “Not Registered? Click Here to to Sign Up”
  2. Enter your Champlain Student ID Number as your User Name, including the 82
  3. Enter your PIN number as your Champlain Student ID number, WITHOUT the 82
  4. Enter a valid email and password
  5. A confirmation email will be sent to you with instructions on how to complete the activation of your web card account

If you have questions, please contact Compass Student Services at 802.860.2777 or compass@champlain.edu. The office is open Monday–Friday, 9:00 AM to 4:30 PM at Perry Hall, Rm 174.

Link to this FAQ

The Champlain campus and the City of Burlington are walkable, bikeable, and fully accessible by public transportation and the College’s shuttle. Upperclass students who have a car may obtain a permit to park in the student vehicle lot next to the Miller Center, Lakeside Campus. First-year students are not permitted to bring a vehicle to campus.

A free shuttle operates seven days a week from Lakeside to Main Campus and to off-campus College housing.

Visit the College's parking site to obtain a parking permit.  

Link to this FAQ

Want a look at the whole picture? No problem.

Just before classes start for the Spring 2020 term on January, 13, 2020, the Registrar’s Office will have your classes sorted out, and you will be able to view your schedule online.
TO VIEW YOUR SCHEDULE:

  • Go to WebAdvisor
  • Under the heading “Academic Profile,” click “My Class Schedule”
  • Select “2019 Spring Semester” from the drop-down menu
  • Click “submit”
Link to this FAQ

USEFUL LINKS FOR STUDENTS STARTING IN THE SPRING TERM