Your Next Steps

Next Steps

Welcome to your new life! We'll help you get started. On this page you will find all of the tasks and required forms that you need to complete in order to attend classes this coming January for the Spring 2022 term at Champlain.

Please be sure to review all of the steps, as there are a few here that pertain to billing that are not listed in your Admitted Student Welcome packet on the "Taking Care of Essentials" page. We recognize that some students will be admitted after several of these deadlines have passed. Please complete each item as soon as possible after making your deposit.

Please do not hesitate to contact Compass Student Services at compass@champlain.edu or call ot text (802) 992-1474 if you have any questions or concerns.

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Your $750 enrollment deposit is due within two weeks of the date of your financial aid award letter.

Deposit

If you prefer to send your $750 enrollment deposit by regular mail, please mail it to:

Champlain College
Office of Admissions
PO Box 670 Burlington, VT 05402

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Within a week of depositing, you will receive an email from Champlain with the username and temporary password for your Champlain College Student Account (subject: "Activate Your Champlain College Student Account").

After you receive the email, activate your Champlain College Student Account as soon as possible (instructions are provided on the activation page; follow instructions for "New Users"). Note: You will not be able to complete your Housing Preference Form until you have received the email with your username and temporary password and you have activated your account.

See how to activate your account.

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You will receive an email at your current address when your Champlain College email account is ready. Your new Champlain College email address is firstname.lastname@mymail.champlain.edu. If you previously activated your Champlain College Student Account, you will need to reset your password at welcome.champlain.edu to begin using your new email.

Links to your email and other important resources are available on our Current Student portal .

We encourage you to spend time exploring both the Current Student portal and WebAdvisor.

Faculty and staff communicate with students through the Champlain MyMail system about assignments, class notices and cancellations, registration information, and more. Plan to check your Champlain MyMail account regularly!

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Tuition and related fees for full-time students are billed to the student account each semester. You will receive an email notification when your bill is ready to be viewed. Only the student will have access to view and/or pay the bill unless a parent/guardian is specially authorized by the student.

TO VIEW YOUR BILL:

  • Students: Log in to WebAdvisor.
  • Click on “Student” and under the “Student Accounts” heading, click “Student Statement & Payment”
  • Authorized Parents/Guardians: Follow these instructions for accessing TouchNet.
Link to this FAQ
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Students must be covered by a health insurance policy. All students are automatically enrolled and billed for the College health insurance plan. If you already have full medical coverage and would like to waive the Champlain College plan, complete the steps below (between November 1-December 1):

TO WAIVE THE CHAMPLAIN HEALTH INSURANCE PLAN:

  • Have your existing insurance card on hand.
  • Follow this link to open the CHP/Wellfleet Insurance page. 
  • On this page, click on the blue "Waiver" tab to DECLINE the Champlain College Health Insurance.
  • Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose "Continue" at the bottom and go to the waiver form.
  • Enter all the health insurance information from your existing policy.
  • Complete the electronic signature and click "Submit."
  • Confirm that you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email.

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

  • The Spring Semester cost ($1,250) will remain on your account to cover the beginning of the spring semester until August.
  • Email Compass Student Services (compass@champlain.edu) to confirm that you want the Champlain College health insurance coverage and will not be waiving.
  • You must be a full-time, enrolled student to be eligible for the Champlain College health insurance.
  • Students can create an account and print off a health insurance card here.

See how to waive health insurance.

Link to this FAQ

We offer payment plans that enable you to pay your Champlain bill over the course of several months. To learn more about this option and view the available plans, visit champlain.edu/payment-plans. Note: Families that choose a payment plan must re-enroll in the plan each semester.

Families who do not choose a payment plan will make two tuition payments. The Spring semester bill due dates vary person-to-person. You will find your bill due date at the top of your billing statement once it is issued. If you are paying by check, including 529 Plan disbursements, please be sure to leave plenty of time for the payment to arrive on time to avoid late payment fees.

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If you have been awarded a Federal Subsidized and/or Federal Unsubsidized Loan, and you wish to take advantage of them, there is a two-step process you must complete before the award(s) can be disbursed to your account. Ideally, you complete these tasks prior to December 15, 2021.

  1. Read and sign the Master Promissory Note
  2. Complete Entrance Counseling

TO COMPLETE THESE TASKS:

  • Visit studentloans.gov
  • Sign in using your FSA ID
  • Click “Complete Master Promissory Note”
  • Select “Subsidized/Unsubsidized”
  • Complete the required information, sign, and submit
  • Click “Complete Counseling”
  • Select “Entrance Counseling”
  • Click “Start,” then complete the required information and submit

See how to complete your loan agreement and counseling.

Link to this FAQ

The Federal Direct Parent PLUS Loan eligibility on your Financial Aid Award Letter indicates the maximum loan amount your parent is eligible to apply for if they wish to borrow through this federal loan program.

In order for this loan to be recognized as payment for your bill, these steps must be completed and your loan must be approved before the billing due date (if you were admitted prior to December 2, 2021, the billing date is December 2). The completed information will be electronically transmitted and received by the College within two to four business days. Please note: The Federal Direct Parent PLUS Loan is credit-based, and your parent must be approved on his/her own or with a cosigner annually. If your parent plans to borrow the Direct PLUS Loan to cover all or a portion of your bill, the parent borrower must apply for the loan by completing the following steps:

  • Visit studentloans.gov
  • Sign in using parent’s FSA ID
  • Click “Request a Direct PLUS Loan”
  • Select Loan Type “Parent PLUS”
  • Complete required information and submit
  • The parent borrower will receive immediate notification if the loan was approved
  • Click “Complete Master Promissory Note”
  • Select “Parent PLUS”
  • Complete the required information, sign electronically, and submit
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You will have access to the Housing Preference Form in The Housing Director (THD, our online housing selection tool) if:

1) You have received your username and temporary password in an email (subject: "Activate Your Champlain College Student Account"), and

2) You have activated your Champlain College Student Account. (Details on activating your account were sent to you in the email referenced above.) Visit welcome.champlain.edu to activate your account if you have not already done so.

Once your account is activated, visit The Housing Director (THD), select the "New Students" option, and log in using your Champlain College Student Account username and password. (Your username is still your firstname.lastname.) The deadline for completion of this form is December 10, 2021; however, students who deposit after this date will still be able to access and submit the form.

If you have trouble logging in, please first try a different browser. Contact Housing and Residential Life by email (reslife@champlain.edu) or by phone (802.860.2704) if you continue to experience issues.

  • You will be taken to the Housing home page. Click on "Applications" from the menu on the left side and select "Incoming Student Housing Preference Form (Spring 2022)" from the drop-down menu.
  • Provide an electronic signature for the Main Campus Housing Agreement and click "Continue."
  • Complete the My Information portion of the Housing Selection Preference Form, indicating the choices that best suit your lifestyle. Click "Continue."
  • Add your Living Requests to rank your top three building preferences. Click "Continue" to submit your form.

While the Housing preference Form is due December 10, we recognize that students will be admitted after this date. Students admitted after December 10 are asked to complete the form as soon as possible after activateing your Champlain Student Account.

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Our Office of Accessibility staff can also assist you by coordinating accommodations if you have learning, physical, or psychiatric challenges or conditions.

If you are in need of accommodations, please submit the appropriate Accommodation Request Form by December 15.

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In some cases, students receive financial aid in excess of their charges, creating an overpayment. Once enrollment has been confirmed and financial aid is disbursed, any overpayments will be available to the student.

TIP: Signing up for direct deposit is the fastest way to have access to these funds; the student is notified by email when the refund is processed. Electronic refunds (EFT) supports our sustainability initiatives. To sign up for direct deposit for overpayments on your student account:

  • Sign in to WebAdvisor
  • Checks,” then “Bank Information” (U.S. or Canadian)
  • Fill in the bank routing and account numbers
  • Check “I agree” then “submit”
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To complete your health form and immunization record:

  • Go to champlainportal.pointnclick.com and "sign into Champlain using Champlain"
  • Enter your Champlain MyMail username and password
  • Enter your date of birth and click "Proceed"
  • You will see several menu options on the left side of the screen. Begin by clicking "Profile" and confirming that all of the information is accurate
  • Next, select "Medical Clearances." This section includes several consent forms, your health history, and immunizations
  • After you complete the consent forms and health history, select "Immunization Records."

You are required to upload a record of your immunization history. If you already have a copy of your record, upload it here. Otherwise, download and print the form and have it completed by your provider, then upload it. The required list of vaccines is included on the form and our website at champlain.edu/health-FAQ

After uploading a complete vaccination record, please enter the dates you received each required vaccination by clicking the vaccine name. Student Health will review your information and contact you if more information is needed for clearance.

If you have a health insurance card and would like to add it to your record, you may upload a copy by clicking "Health Insurance Card." Your health insurance will only be billed if an off-campus referral or labs are required. This form is separate from the student health insurance offered and billed by Champlain College. If you have health coverage and do not wish to pay for health insurance from Champlain College, please review and complete the online waiver form. See champlain.edu/health-insurance for more details.

Link to this FAQ

Fill out your Emergency Contact form via WebAdvisor.

TO COMPLETE YOUR EMERGENCY CONTACT FORM:

  • Log-in to WebAdvisor
  • Under heading “Communications,” select the first link, “Emergency Contact—Students”
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Your Champlain ID is something you'll use everyday-it serves as your student ID, meal plan card, residence hall key, and even a debit card at certain on- and off-campus locations. To get started, you'll create a WebCard account, where you'll upload a photo for your ID card by January 7. Then, you can make an online deposit to add funds to your card. You'll be able to use your ID card like cash at the campus store, mailroom, and campus laundry facilities plus multiple vendors in the greater Burlington area. Your ID card also allows you to ride for free on any bus in Chittenden County!

TO SUBMIT A PHOTO FOR YOUR CHAMPLAIN ID CARD:

Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and upper shoulders centered and plenty of space around the sides and top. Neutral backgrounds, please. It must be identifiably "you" or it will be rejected.

  • Make sure that you've got the digital image (a scan of a photo will work) in a .jpg format
  • Visit champlain.edu/id-card. Read the 'Instructions for New Students' section and create a WebCard account
  • Upload your photo to WebCard

See how to register with WebCard.

See how to upload a photo.

TO MAKE AN ONLINE DEPOSIT:

  • Visit forms.champlain.edu/secure/cccash to make a deposit to your account. You'll be able to check your balance and track your spending online by logging into your WebCard account.
  • TIP: Visit champlain.edu/id-card to learn more about your using WebCard account and your ID Card, including how to find out which washers and dryers are available and where you can use your ID card off-campus-card. Read the 'Instructions for New Students' section and create a WebCard account. Upload your photo to WebCard.
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If you have not already done so, please ask your high school guidance office to send a copy of your final high school transcript to Champlain College.

If you have taken any Advanced Placement (AP) exams, have an official score report sent by the administering institution.

If you have taken courses at another college, please have that institution send an official transcript. Any courses complete on a college campus must have an official transcript for credit to be granted.

MAIL TRANSCRIPT(S) AND/OR AP SCORES TO:

Champlain College
Office of Admissions
P.O. Box 670
Burlington, VT 05402

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Want a look at the whole picture? No problem. Just before classes start for the Spring 2022 term on January, 17, 2022, the Registrar's Office will have your classes sorted out, and you will be able to view your schedule online.

To View Your Schedule Today:

Link to this FAQ

You may designate Authorized Users (parents/guardians) to help manage the bill paying process. Unless parents/guardians are specifically authorized, only you will have access to view and/or pay the bill.

TO SET UP AUTHORIZED USERS:

  • Log in to WebAdvisor
  • Click on “Student” and then under the “Student Accounts” heading, click “Student Statement & Payment”
  • In the gray menu bar, click on the tab for “Authorized Users”
  • Follow the directions on the screen
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The Champlain campus and the City of Burlington are walkable, bikeable, and fully accessible by public transportation and the College's shuttle. Upperclass students who have a car may obtain a permit to park in the student vehicle lot next to the Miller Center, Lakeside Campus. First-year students are not permitted to bring a vehicle to campus.

A free shuttle operates seven days a week from Lakeside to Main Campus and to off-campus College housing.

Visit the College's parking site to obtain a parking permit.

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Champlain College has partnered with FlyWire to streamline international students’ payment of tuition and fees.

FlyWire allows international students to pay securely from any country and any bank, typically in their home currencies. FlyWire may only be used to pay a Champlain College International student’s billed tuition and fees, and cannot accept payment for off-campus or personal expenses.

INTERNATIONAL STUDENTS:

  • Students may access their bill through WebAdvisor
  • Log in
  • Click on “Student” and under “Student Accounts” heading, click “Student Statement & Payment” to enter into TouchNET, our billing system
  • Determine the amount to pay for tuition and fees. Click on the link to FlyWire in the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your account

If you have additional questions about FlyWire, please review our International Student Service web page, Making International Student Payments For Tuition and Fees.”

INTERNATIONAL AUTHORIZED USERS:

  • If you are already set up as an Authorized User, please log in to TouchNet, our billing system
  • If you have not been set up, your student must set you up as an Authorized User (see directions above)
  • Once they do this, you will receive an email from the TouchNet system notifying you that you have been set up as an Authorized User
  • Email notifications will be sent to the Student and Authorized Users when statements are available
  • Determine the amount to pay for tuition and fees
  • Access FlyWire through the Announcement section within TouchNet
  • Make your payment through FlyWire in your country’s currency. Track your payment with email and/or text options from FlyWire as your payment arrives at Champlain College and is credited to your student’s account

If you have additional questions about FlyWire, please review our International Student Services web page, “Making International Student Payments For Tuition and Fees.”

Link to this FAQ