The Office of Finance & Administration oversees the fiscal needs of the college. The office is responsible for providing financial information for internal and external use as well as managing forms and applications, the grant application process and responsibilities, contracts and risk management, purchasing cards, and related policies/forms.
Learn more about the Grant Application Process and the responsibilities of the Dean or Department Director, Finance Office, Office of Institutional Advancement, and Project Director.
The Risk Management Office within the Office of Finance & Administration works with students, faculty and staff to evaluate and plan for the various risks that may affect the success of College activities. These risks can involve safety, financial, contractual, legal and other issues.
Go to the Office of Risk Management WebsiteFor step-by-step guides on Oracle processes, please reference the GMHEC (Green Mountain Higher Education Consortium) Finance Knowledge Base Website.
Continue to GMHECIf you anticipate needing to make numerous purchases on behalf of Champlain College, please consult your supervisor to understand if you are a candidate for ordering a purchasing card. To request a purchasing card, please fill out the purchasing card application.
Any questions that you may have surrounding purchasing cards should be directed to:
Cardholders only have 60 days to dispute charges.
Yes, see below for Preferred Purchasing Sources:
Accounts Payable at 802-651-5983 or at ap@champlain.edu. Lost cards should be reported to BOTH Accounts Payable and to JP Morgan at 800-270-7760.
Contact Accounts Payable at 802-651-5983 or at ap@champlain.edu. Complete the EFT enrollment form received from Accounts Payable and return it to Finance Box 12. Emailing the form is not recommended. If you are enrolled in Direct Deposit for your paycheck and wish to use the same account, just write “see payroll” where the routing/account number fields are.
In order to receive a travel advance, you and your supervisor/department head need to sign a pre-numbered request form. This is for the purpose of tracking advances. Call Accounts Payable at 802-651-5983 to request a form. Requests turned in before noon on a Wednesday will be paid the same week.
A journal entry is used to correct a transaction that was posted incorrectly to a budget, or to “Pay” another department for services. A budget transfer moves funds between a department’s budget lines. Email journalentries@champlain.edu for journal entry requests and budgettransfer@champlain.edu for budget transfers.
Champlain College is exempt from paying sales tax in the state of Vermont. You will need to present the sales tax exemption form at the time of purchase for the tax exemption to be allowed. You can obtain the form here.