Recruiting and Hiring Student Employees

Step 1:

Job Descriptions

Every student position on campus is required to have a job description (JD), which must be approved by Financial Aid before a student is hired. Upon reviewing a job description, the Office of Financial Aid will assign a JD number for proper entry into Oracle during the hiring process. Approved JDs may be found on the "K Drive" under Workstudy. Search through past years' folders to see all JDs to find the job description that matches your position

If you need to create a new job description, please use this template and submit to Molly Pepper.

Budget

Please speak to your budget manager to get your budget number and the total amount allocated for student employment. If you are unsure, please contact Finance for assistance.

Step 2: Recruiting

To recruit for your open student position, please send your approved job description to Angela Hyldburg in the Career Collaborative at ahyldburg@champlain.edu. The deadline date for students to apply is required, but it can be closed early or extended, as needed until you receive enough qualified applications.

Step 3: Informer Report

Click here to find out how to access the Informer report to determine Work-Study eligibility/award for a specific student. If you are having trouble accessing the report, please contact Molly Pepper, mpepper@champlain.edu. You only need to check Work-Study eligibility for Work-Study positions. This step is not applicable to non-Work-Study positions.

Step 4: Hiring

When you are ready to hire, please submit your new hire request(s) using this Student Hiring Form. Please allow for 5 business days to process your request(s). When your student employee has been hired in Oracle, you will receive an email from the People Center with further instructions regarding the approval and onboarding processes.

Step 5: "Student Employee May Begin Working" Email

Your student employee may not begin work until you receive an email from the People Center indicating that they may begin. This email is triggered after your student employee has completed their onboarding process, including their I-9.

Step 6: Onboarding

Your student employee may need to complete onboarding before you receive an email from the People Center informing you they may begin working. You can monitor the progress of the onboarding status by following the instructions on this reference guide. To speed up the process, please monitor and work closely with your student employee to complete this process. If your student employee requires assistance, they can use this reference guide or reach out to peoplecenter@champlain.edu.

This student worker training course in canvas was created by student supervisors. It takes new (and returning) student employees through some basics of professionalism and conduct at work, as well as processes such as timecard entry and using their email and google calendar in a professional setting. This training was first created in 2019, with the goal of making the onboarding and training experience for student employees more universal, and easier for managers.