Spring Next Steps

Available one week after you submit your deposit
Within a week of submitting your enrollment deposit, you will receive an email from Champlain with the username and temporary password for your Champlain College Student Account (subject: “Activate Your Champlain College Student Account”).

After you receive that email, please activate your Champlain College Student Account as soon as possible. Instructions are provided on the activation page; follow instructions for “New Users.”

You will receive an email at your current address when your Champlain College email account is ready. Your new Champlain College email address is firstname.lastname@mymail.champlain.edu. If you previously activated your Champlain College Student Account, you will need to reset your password at welcome.champlain.edu to begin using your new email.

Links to your email and other important resources are available on our Current Student portal. We encourage you to spend time exploring both the Current Student portal and Self-Service.

Plan to check your Champlain MyMail account regularly! Faculty and staff communicate with students through the Champlain MyMail system about assignments, class notices and cancellations, registration information, and more.

You may designate Authorized Users (parents/guardians) to help manage the bill paying process. Unless parents/guardians are specifically authorized, only you will have access to view and/or pay the bill. You can find directions for setting up Authorized Users in our Compass Student Services website under “Authorized Users.”

The Federal Direct Parent PLUS Loan eligibility on your Financial Aid Offer letter indicates the maximum loan amount your parent is eligible to apply for if they wish to borrow through this federal loan program. In order for this loan to be recognized as payment for your bill, these steps must be completed and your loan must be approved before the billing due date of December 1, 2024. The completed information will be electronically transmitted and received by the College within two to four business days.

Note: The Federal Direct Parent PLUS Loan is credit-based and your parent must be approved annually on their own or with a cosigner.

If your parent plans to borrow the Federal Direct Parent PLUS Loan to cover all or a portion of your bill, the parent borrower must apply for the loan by completing the following steps:

• Visit studentaid.gov.
• Sign in using parent’s FSA ID.
• Click “Apply for a Direct PLUS Loan.”
• Click “Start” for the Direct PLUS Loan Application for Parents.
• Complete the required information and submit. The parent borrower will receive immediate notification if the loan was approved.
• Click “Complete Loan Agreement (Master Promissory Note/MPN).“
• Select “Start” for the PLUS MPN for Parents.
• Complete the required information, sign electronically, and submit.

If you have been awarded a Federal Direct Subsidized and/or Federal Direct Unsubsidized Loan and you wish to take advantage of them, there is a two-step process you must complete before the award(s) can be disbursed to your account:

• Read and sign the Loan Agreement (Master Promissory Note).
• Complete Entrance Counseling.

TO COMPLETE THESE TASKS:

• Visit studentaid.gov.
• Sign in using your FSA ID.
• Click “Complete Loan Agreement (MPN).“
• Click “Start” for the MPN for Subsidized/Unsubsidized Loans.
• Complete the required information, sign, and submit.
• Click “Complete Loan Counseling.“
• Click “Start” for Entrance Counseling.
• Complete the required information and submit.

Available November 15

Tuition and related fees for full-time students are billed each semester. Balances are due December 1 for the Spring 2025 semester. You will receive an email notification when your bill is ready to be viewed. Only you, the student, will have access to view/pay the bill unless you add a parent/guardian as an Authorized User to your account. If you are paying by check, including 529 Plan disbursements, please be sure to leave plenty of time for the payment to arrive on time to avoid late payment fees.

TO VIEW AND PAY YOUR BILL: Students and Authorized Users can sign into the billing system here.

We offer payment plans that enable you to pay your Champlain bill over the course of several months. To learn more about this option and view the available plans, click here. Note: Families that choose a payment plan must re-enroll in the plan each semester.

Families who do not choose a payment plan, the Spring semester bill is due in full by December 1, 2024.

The Office of Accessibility strives to provide equal access and services to students with disabilities. Our Office of Accessibility staff will work with students to coordinate the academic accommodations needed to address learning, physical, or psychological concerns. If you are in need of academic accommodations, please submit the appropriate accommodations forms and documentation ASAP.

Accommodations Forms
You can find these forms on the Academic Accommodations web page.

Documentation
Submit current, comprehensive, objective, and professional documentation of your disability to the Office of Accessibility with your Academic Accommodations Request Form. The information in an IEP, 504 Plan, or Transition Plan may be appropriate documentation.

Students should also include a neuropsychological evaluation report as supporting documentation. The documentation should be sent to Champlain College’s Office of Accessibility.

Questions about documentation? See the Office of Accessibility Handbook or contact us directly.

Upon receipt of a completed Accommodations Request Form, a staff member will be in touch to discuss your needs.

AVAILABLE NOVEMBER 1

You will have access to the Spring Housing Application if you have:

1. Received your username and temporary password in an email (subject: “Activate Your Champlain College Student Account”)
2. Activated your Champlain College Student Account. (Details on activating your account were sent to you in the email referenced above.)

If you have not yet activated your Champlain College Student Account, please visit welcome.champlain.edu to do so.

The deadline for completing your Spring Housing Application is December 8; however, students who submit their deposit after this date will still be able to access and submit the form.

How to access your Spring Housing Application:

1. Once your account is activated, visit The Housing Director (THD), our online housing tool. Select the “New Students” option and log in using your Champlain College Student Account username and password. (Your username is still your firstname.lastname.)
   • Having trouble logging in? Make sure you are using the “New Students” option. You may also need to try another browser. If you continue to experience issues, please contact Housing & Residential Life by email (reslife@champlain.edu) or by phone at (802) 860-2704.
2. Once logged in, you will be taken to the Housing home page. Click on “Applications” from the menu and select “Spring Housing Application” from the drop-down menu.
3. Provide an electronic signature for the Main Campus Housing Agreement and click “Continue.”
4. Complete the My Information portion of the Spring Housing Application, indicating the choices that best suit your lifestyle. Click “Continue.”
5. Add your Living Requests to rank your top three building preferences. Click “Continue” to submit your form.

Housing assignments will be made by early January and will appear on your THD home page.

How do I find and select a roommate?

You can do that within THD as well! In fact, you’ll be able to create a personal roommate profile and search for other students with similar interests. Individuals who wish to live together must both select one another. Roommate searching is available through June. To find and select roommates:

• Complete a Roommate Profile by selecting the “Personal Information” tab from the menu of the Housing home page, then click “Roommate Profile.” (Maintain the default setting “Profile Privacy: Display my information and my profile” to enable roommate selection.)
• Add your Contact Information and fill out the My Profile section so that other students can learn more about you. Then click “Update Roommate Profile.”
• To search for a roommate, select “Room Selection” from the menu, then “Select Roommates.”
• Change the Term to “Spring 2025.”
• Use the “Search for Roommate” section to identify other students with lifestyle choices and interests similar to your own. Students who meet your search requirements will be displayed.
• Students who have already identified a roommate can search for that individual using the “First Name” and “Last Name” fields. (Only students who submitted an Incoming Student Housing Preference Form will appear in the results.)

You may contact any student. Their preferred contact information is in their profile. When you’ve selected the individual(s) you would like to live with, click “Request Roommate.” After a request is sent, the other student must confirm or cancel the request. Once a confirmation is complete, you’re done!

Champlain College students with documented disabilities may request appropriate and reasonable housing accommodations within the context of current housing policies. If you are in need of housing accommodations, please submit the appropriate accommodations forms by June 1.

Forms to request these accommodations can be found on the Housing Accommodations web page.

Upon receipt of a completed Housing Accommodation Request Form, a staff member will be in touch to discuss your needs.

Need Assistance?
For Accommodations Questions:
Office of Accessibility
(802) 865-5764
accessibility@champlain.edu

Available December 1

Your Champlain ID is something you’ll use every day-it serves as your student ID, meal plan card, and residence hall key. You’ll be able to use your ID card like a debit card at the Campus Store and mail room, plus multiple vendors in the greater Burlington area. Your ID card also allows you to ride for free on any bus in Chittenden County!

How to upload a photo for your Champlain ID card:

• Find or take a color picture of yourself that you are pleased with (no hats, no sunglasses!). The image should be cropped to a square with your face and torso centered and plenty of space around the sides and top. Solid color backgrounds, please. It must be identifiably “you” or it will be rejected.
• Make sure that you’ve got the digital image in a .jpg format.
• Visit the Id/Cash Card Information page. Read the “Instructions for New Students” section and create a WebCard account.
• Upload your photo to WebCard.

Please upload a photo for your ID card by January 8. Once you’ve done that, you can start adding funds to your card.

How to add funds to your ID card: Once you have uploaded a photo for your ID card, visit forms.champlain.edu/secure/cccash to make a deposit to your account. You’ll also be able to check your balance and track your spending online by logging into your WebCard account.

Visit the Id/Cash Card Information page to learn more about your using WebCard account and your ID Card, including how to find out which washers and dryers are available and where you can use your ID card off campus.

• Visit forms.champlain.edu/secure/cccash to make a deposit to your account. You’ll be able to check your balance and track your spending online by logging into your WebCard account.
• TIP: Visit the Id/Cash Card Information page to learn more about your using WebCard account and your ID Card, including how to find out which washers and dryers are available and where you can use your ID card off campus.

Available November 1
Students must be covered by a health insurance policy. All full-time students are automatically enrolled and billed for the College health insurance plan (Spring 2025 semester cost: $1,750).

If you already have full medical coverage, you may waive the Champlain College plan by completing the following steps:

• Have your existing insurance card on hand.
• CLICK HERE to navigate to the waiver page.
• On this page, click on the blue “Waiver” tab to DECLINE the Champlain College Health Insurance.
• Read the Disclosure Acknowledgment to ensure you understand the insurance coverage. Next, choose “Continue” at the bottom and go to the waiver form.
• Enter all the health insurance information from your existing policy.
• Complete the electronic signature and click “Submit.”
• Confirm that you completed the process. If you did not receive a confirmation email, the waiver did not go through and you must repeat the process. Print out and save the confirmation email.

IF YOU CHOOSE TO KEEP THE CHAMPLAIN COLLEGE HEALTH INSURANCE:

• Email Compass Student Services (compass@champlain.edu) to confirm that you want the Champlain College health insurance coverage and will not be waiving.

You must be a full-time, enrolled student to be eligible for the Champlain College health insurance.

Champlain College’s International Pre-Orientation Program is designed to help our international students, exchange visitors, and those who have lived their lives outside of the United States settle into their new life in Burlington. In addition to gaining a better understanding of immigration and visa-related issues, you’ll have the opportunity to explore the campus and community, make new friends, and learn more about the culture and customs of the United States. Above all else, it will also be a chance to have some fun as you begin your Champlain experience through a variety of different activities, workshops, and outings.

Need Assistance?

For International Questions:
Office of International Student Services
international@champlain.edu

Want a look at the whole picture? No problem. By January 8, the Registrar’s Office will have your classes sorted out.

How to View Your Schedule:

• Go to https://selfservice.champlain.edu/Student/
• Log in to “Self Service“
• Click on “Student Planning“
• Click on “Plan and Schedule“

Note: Class schedules are subject to change until classes begin in January for the Spring 2025 semester.

Available Now

The Emergency Contact Form can be completed in Self-Service.

• Login to Self Service
• Click on your user name in the upper right-hand corner
• Go to “User Profile“
• Click on “User Options” in the upper left-hand corner and select “Emergency Contact“
• Enter your emergency contact information
• Click “submit” at the bottom of the page

In some cases, students receive financial aid in excess of their charges, creating an overpayment. Once enrollment has been confirmed and financial aid is disbursed, any overpayments will be available to the student.

TIP: Signing up for direct deposit is the fastest way to have access to these funds; the student is notified by email when the refund is processed. Electronic refunds (EFT) supports our sustainability initiatives.

How to sign up for direct deposit for overpayments on your student account:

• Login to Self Service and click on “Bank Information” (U.S. or Canadian)
• Fill in the bank routing and account numbers
• Check “I agree” then “submit”

AVAILABLE NOVEMBER 1

Champlain College highly recommends protecting your higher education investment with the GradGuard Tuition Protection Plan from Allianz Global Assistance. This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board, and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance, a 24-hour emergency hotline that offers students and parents even greater peace of mind.

Learn more about GradGuard’s tuition insurance and review the details of Champlain’s plan.

Need Assistance?
For Tuition Insurance Questions:
Compass Student Services
Call or Text (802) 992-1474
compass@champlain.edu

The caring staff in Champlain’s Student Health Center support student development by providing confidential, high-quality physical and mental health care along with responsible referrals when necessary. Vermont state law requires that all students provide up-to-date immunization information.

To complete your Medical Clearances (which include immunization records, health history, and consent forms):

To complete your health form and immunization record:

• Go to champlainportal.pointnclick.com and “sign into Champlain using Google”
• Enter your Champlain MyMail username and password
• Enter your date of birth and click “Proceed”
• You will see several menu options on the left side of the screen. Begin by clicking “Profile” and confirming that all of the information is accurate
• Next, select “Forms and Immunization Requirements.” This section includes consent forms, your health history, and immunizations
• After you complete the consent forms and health history, select “Immunization Records.”

Required: Upload a record of your immunization history.

If you already have a copy of your immunization record, upload it through the online portal. Otherwise, download and print the form from the portal, have it completed by your provider, and then upload it. After uploading a complete vaccination record, please enter the dates you received each required vaccination by clicking the vaccine name. The required list of vaccines is included on the form and the website.

Student Health will review your information. If more information is needed for clearance, a message will be sent via the Patient Portal to your Champlain College MyMail account.