2018 Spring Billing Information for Undergraduate Students

Due Date & Late Payments

2018 Spring Semester: Payments are due December 1, 2017. 

All balances not resolved by December 1, 2017, will be assessed a late payment fee of $250 for balances above $1000, and $100 for balances of $1000 or less. Students who fail to pay their bill in full by the due date risk:

  • Deregistration from2018 Spring semester classes.
  • Loss of on-campus housing assignment.

Viewing Your Account & Making Payments

Fall statements are posted to student accounts on November 3, 2017, and all payments are made online through TouchNet. A posted statement may actually reflect a credit balance if there is estimated financial aid that will overpay the 2018 Spring semester tuition and fees (see 'Credit Refunds & Balances' below). 


View and make payments on your account by accessing TouchNet through WebAdvisor by clicking here

Bill Details

Health Insurance Charges & Waivers

All full-time undergraduate traditional students* (registered for 12 credits or more, with no more than 50% online courses) are billed for Student Health Insurance.  This plan is mandatory for students who are not covered by another policy and have not completed the online waiver form.  A charge of $909 per semester is billed to the student account unless a waiver is completed by the deadline. Review the 17-18 Summary of Benefits to determine your health insurance coverage needs.  Health Insurance cards confirming coverage are mailed to students' local address by mid-September.

Health Insurance Waivers must be completed by the Fall semester billing due date of July 27, 2017.  

To complete a Health Insurance Waiver: 

  • Students only: login to WebAdvisor.
  • Under the heading "Student Accounts", click "Students: and "FT Decline Heath In." You will arrive at the Consolidated Health Plans Champlain College website to complete the waiver.
  • Once on this webpage, click on the blue tab labeled "Waiver" to DECLINE your health insurance.
  • Read the Disclosure Acknowledgement to ensure you understand the insurance coverage.  Choose "Continue" at the bottom to go to the waiver form.
  • Complete the required information. To decline you must enter your current insurance information. Review and click on "Submit."
  • Check the box to indicate that the data is accurate and complete. Type your name in the "Electronic Signature" box, and then click "Submit." You will see a message that the waiver has been submitted.
  • Shortly after completing the waiver form, you will receive a confirmation email.  Please print this confirmation and retain for your records as verification that you have successfully completed the insurance waiver.
  • It may take a few days for your Health Insurance fee to be removed from your student account. Please review "Current Account Activity" for this update to your student account balance.

If you have any problems with the online waiver form, please contact Compass Student Services at 1-802-860-2777.  

If a waiver is not received by July 27, 2017, the insurance plan and associated cost of $909 per semester will remain in effect for the full academic year, unless the student withdraws from the College. 

*All Radiography majors, whether part-time or full-time, are billed for health insurance. 

Tuition Management Systems Payment

The College offers a ten-month payment plan through Tuition Management Systems (TMS) from May 15, 2017, to Feb 15, 2018.  Although the May 15th enrollment date has passed, TMS will continue to accept applications through July 15, 2017.  

The application must be accompanied by the $65.00 non-refundable application fee and the three monthly installment payments for May, June, and July. These payments should be sent directly to TMS and must be received by July 15, 2017. 

For further information, please contact Tuition Management Systems directly at www.afford.com/champlain or 1-888-572-8985. To avoid the late payment fee referenced earlier, all payments due to TMS must be current as of July 27, 2017.

If you are enrolled in the TMS payment plan and there is still a balance remaining due to Champlain College on your fall statement due on July 27, 2017, please review your TMS budget. You may require a budget increase to cover additional expenses on the statement, please contact our staff at 802.860.2777 for assistance with budget recalculations or you may pay the remaining fall balance online on TouchNet.

Financial Aid Awards

Financial aid awards are listed as pending credits on the online billing statement.  

Federal Direct Loans: The pending credit listed for Federal Direct Loans is the net disbursement amount after loan processing fees. 

Direct PLUS Loans: If a parent has been approved for a Direct PLUS loan by the billing date, the loan will appear on the bill as a pending credit. Parents applying for the Direct PLUS loan must go to www.studentloans.gov and complete two steps:  "Apply for a PLUS Loan" and "Complete Loan Agreement (MPN Master Promissory Note)."   

Private Education Loans: Students who will be borrowing a Private Education Loan must be approved by the lender in order for the loan to be deducted from the bill. 

Direct PLUS and Private Loans not fully approved by December 1, 2017, are not deducted when determining the late payment fee so we strongly encourage you to act promptly. 

Deducting Private Scholarships

You may deduct from your payment due any private scholarships that will be disbursed to the College before December 1, 2017. Please send a copy of the scholarship letter or check to Compass Student Services and pay your remaining balance online.

If you have already received a financial aid award letter, these additional scholarship funds may impact certain aid eligibility, and the Office of Financial Aid may revise your award accordingly.

Credit Balances & Refunds

A posted statement may actually reflect a credit balance if there is estimated financial aid that will overpay the 2018 Spring semester tuition and fees.

Students who receive financial aid in excess of their billed charges will be issued a refund in February. We recommend that you enroll in Electronic Funds Transfer (eChecks), through WebAdvisor to have these funds sent directly to your bank account. Enrolling in eCheck refunds ensures the fastest access to your refund. In WebAdvisor, see "eChecks" on the student menu.

A refund will only be issued after the funds have been received by the College and the student's enrollment has been confirmed, usually the third Friday of the semester.  An email is sent once the funds have been released so you will know when your refund has been processed. 

Proceeds from Parent PLUS Loans that exceed the cost of tuition, residence hall, meals, and other fees, will be refunded to the parent borrower.  All other proceeds will be issued to the student. 

A refund will not be issued for accounts with payment plans for Tuition Management Systems since the account is not actually paid in full until all payments are completed.

Residential Life Charges

  • Residence hall charges are billed by semester.

  • The Carte Blanche meal plan is required for all students residing in Champlain College housing with the exception of those students residing in:
    • Spinner Place
    • 287 College St
    • Dublin and Montreal campus residence halls
  • Residence hall deposits will be credited to your 2018 Spring Semester billing statement. If a student chooses not to reside in campus housing for the 2018 Spring Semester, the residence hall deposit will be forfeited.  
  • Residence hall damage deposits are billed at $50 per semester and returned in late June 2018 less any outstanding charges or fees.

Student Fees

  • The Lab Fee is charged to specific program majors to maintain technological equipment & labs related to those majors.

  • The SGA Student Activity Fee of $50 is assessed to full-time students by the Student Government Association in support of student activities including on-campus speakers and other events to ensure the students get the most out of their college experience.

The Software Technology Fee of $100 is a one-time assessment to all newly enrolled undergraduate students. 

Additional Resources 

How Your ID/CC Cash Card Works

Your ID card serves as your Champlain College Student ID, your meal plan card, and residence hall key. You may also use the card to ride for free on any Chittenden County Transportation Authority (CCTA) bus in Chittenden County.

You have the option of using the card as a debit card at certain campus sites, including the bookstore, campus laundry facilities and at EATS, our on-campus food court.  

Additionally, the card may be used with multiple vendors in the greater Burlington area, wherever merchants display our CC Cash Card logo. Tuition payments are not permissible via the CC Cash Card.

You may deposit funds to your Cash Card account 24 hours a day through our secure online portal.

Commuter Student Meal Plans

Two meal plan options for commuter students may be purchased after July 10th.

FERPA: Accessing Student Information

The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents or guardians the right to have access to their student's education records.  The student must sign a FERPA consent form authorizing the College to speak with others about their account.

Once a student begins classes, the FERPA consent form is required to allow our staff to speak with you about your student's account. Download the FERPA Consent form.

Need Help?

Compass Student Services can assist you with your billing and financial aid questions.

Please feel free to contact us at (802) 860-2777 or (800) 570-5858 or studentaccounts@champlain.edu