Hiring Students

Steps to Recruiting Student Employees

• Step 1: Job Descriptions & Budget

  Job Descriptions

  Every student position requires a job description (JD), which must be approved by Financial Aid before a student is hired. Upon reviewing a job description, the Office of Financial Aid will assign a JD number for proper entry into Oracle during the hiring process. Approved JDs may be found on the “K Drive” under Work-Study. Search through past years’ folders to see all JDs to find the job description that matches your position.

  If you need to create a new job description, please use the Template on the K Drive and submit to Molly Pepper.

  Budget

  Please speak to your budget manager to get your budget number and the total amount allocated for student employment. If you are unsure, please contact Finance for assistance.

• Step 2: Recruiting

  To recruit for your open student position, please send your approved job description to Ethan Garhartt at the Career Collaborative. The deadline date for students to apply is required, but it can be closed early or extended, as needed until you receive enough qualified applications.

  Open positions must be posted on Handshake to provide equal access to all students.

  • Entry-Level positions: Most will receive enough applicants from the Handshake posting alone.
  • Advanced positions: Some will require additional recruitment strategies. Partner with Career Collaborative for options, including targeted emails and/or outreach to Faculty.
  • Work-Study and Part-Time Job Fair: A job fair is hosted once a semester in the Argosy Gymnasium.
• Step 3: Hiring

  When you are ready to hire, submit the Student Hiring Form. Please allow for 5 business days to process your request(s). When your student employee has been hired in Oracle, you will receive an email from the People Center with further instructions regarding the approval and onboarding processes.

• Step 4: “Student Employee May Begin Working” Email

  Your student employee may not begin work until you receive an email from the People Center indicating that they may begin. This email is triggered after your student employee has completed their I-9 and has been hired in Oracle.

• Step 5: Onboarding

  Your student employee may need to complete onboarding tasks before they begin working. You can monitor the progress of the onboarding status by following the instructions on this reference guide. To speed up the process, please monitor and work closely with your student employee to complete this process. If your student employee requires assistance, they can use this reference guide or reach out to peoplecenter@champlain.edu.

  This student worker training course in canvas was created by student supervisors. It takes new (and returning) student employees through some basics of professionalism and conduct at work, as well as processes such as timecard entry and using their email and google calendar in a professional setting. This training was first created in 2019, with the goal of making the onboarding and training experience for student employees more universal, and easier for managers.