Employee Onboarding
You’re about to welcome someone new to your team! A great onboarding experience helps new employees hit the ground running, feel genuinely part of the team, and stay engaged for the long haul.
Here’s the thing: YOU make all the difference. You create the welcome. You’re the one who turns a new job into a place where someone feels like they belong. You understand how things really work, and see how their role connects to Champlain’s Mission and values.
This page gives you the roadmap. But remember—you’re not just checking boxes. You’re shaping someone’s experience of Champlain from day one.
Remember, you’re not doing this alone. The People Center is here to help—whether you have questions, need resources, or just want to talk through your plan. Reach out anytime.
Welcoming someone who already works at Champlain?
They know the college, but they’re still new to your team. See our guide for internal transitions.
Immediate Action Item
The most important action item to complete right away is this New Hire IS Request Form to request hardware and software.
A few notes:
- Network, Google (e-mail), basic Canvas, and Self Service accounts will automatically be created five days prior to the employee’s start date; you do not need to do anything for this to happen.
- Everyone will automatically have access to H drive (personal), I drive (Department).
Prior to First Day
Checklist
- Prepare an onboarding plan. Make a copy of this Onboarding Template to create a schedule that meets the needs of you, your team, and the new teammate. Be sure to coordinate with other stakeholders that you include in the schedule (People Center, campus partners, etc.)
- Order a temporary parking pass here for your new teammate. You will need to login, choose dates and complete the order (a PDF will be emailed).
- Take that digital parking pass and add it to this Welcome email template. Feel free to make it yours. Please send this 3-5 days before they start. Notify your team and campus stakeholders about the new teammate.
- Utilize your Manager Oracle Onboardings tasks for reference on required items.
- Prepare physical workspace (if in-person). Notes:
- Reach out to Nic Anderson if you don’t have a place yet. Put in a facilities request if you need changes.
- Decorate and place welcome (swag) bag on desk.
- Confirm start date with ChampSupport and pickup time for laptop.
- Confirm the new phone number with ChampSupport.
- Confirm your new teammate is added to department/team calendars, email lists, etc.
- Schedule meeting with People Center on first day for I-9 and check-in.
- Organize a welcome gathering or lunch in person or virtually.
- Assign a “buddy” employee to answer general questions. (if this makes sense given your team)
First Days
Checklist
- Welcome new teammate, and introduce them to the team.
- Introduce your new teammate to key stakeholders and assigned “buddy” (if applicable).
- Give a tour of your offices and broader and important campus locations.
- Host welcome gathering – e.g., team lunch, snacks/activities for team meeting.
- Ensure the new teammate orders an applicable parking permit from the Office of Transportation.
- Ensure the new teammate picks up a computer (Rowell Annex) and badge.
- Review important information:
- Role: job description, training plans, schedule and team norms (traditions, working hours, meetings, breaks, lunchtime, etc).
- Oracle processes: onboarding tasks, time cards, requesting time-off
- Other: payroll and holiday calendars
- Review hardware and software, including:
- G-suite: gmail, shared drives, docs, sheets, etc.
- Department specific software, drives and databases
- Oracle
- Campus Services: Champ Support, EMS (room scheduling), Facilities requests
- Review your department’s safety plan, what to do in an emergency, and where to go.
- Touch base with your new teammate at the end of each day.
People Center
Location
Third Floor Room 331
175 Lakeside Ave, Burlington, VT 05401
Office Hours
8:00 AM – 5:00 PM