2.1 Use of Your Personal Information
We use your personal information in relation to your job application and (current or past) employment with us, to:
- carry out our obligations to you under your terms of employment;
- exercise our rights under your terms of employment;
- provide any services you request from us;
- to keep our records accurate and up-to-date; and
- comply with legal obligations to which we are subject.;
2.2 Legal Basis for Porcessing
We must have a legal basis to process your personal information. In most cases the legal basis will be one of the following:
- to fulfill our contractual obligations to you, for example to ensure that your salary is paid correctly, and for ensuring you have appropriate access to our premises;
- to meet our legal obligations to you as your employer, for example health and safety obligations while you are on our premises; or to a third party (e.g tax authorities); and,
- to meet our legitimate interests, for example to ensure that we can provide you with any services, for example HR services from us, and that our records are kept up to date and accurate.
- While Champlain College does not generally monitor or limit content of information transmitted and stored on the campus network, it reserves the right to access and review such information when necessary or in response to a judicial or governmental request, requirement or order.
2.3 Special Categories of Personal Information
We collect and process certain special categories of personal information about Employees where necessary and in compliance with applicable local data protection laws. In particular, the College processes health data, union membership (if applicable) and racial and/or ethnic data, as required and to the extent permitted under local laws to carry out its obligations in the field of employment, health and safety, social security and social obligations law and, where necessary, for the establishment or defense of legal claims.
2.4 Change of Purpose
We will only use your personal information for the purposes (see 2.1 to 2.3 above) for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.