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The Free Application for Federal Student Aid (FAFSA) should be completed by April 1. Complete the Renewal FAFSA at https://studentaid.gov/h/apply-for-aid/fafsa.
Complete the entire student section and, if dependent, parent section of the form. Both the student and, if dependent, parent must electronically sign the FAFSA before submission.
Federal work-study is a type of financial aid awarded to students who have documented financial need and meet certain eligibility requirements. The program provides part-time jobs that allow students who qualify to earn money to help pay educational expenses.
Work-study is a time to build skills for the future and enables you to begin or add to your resumé. Sometimes students think the term work-study means they will be able to study and be paid. This is a misconception! Work-study is a real job, and the requirements are the same as they would be for any part-time job you might work.
The College encourages community service work and on-campus work related to the student’s course of study when possible. Champlain students generally work 5 to 10 hours per week. Students are not required to earn the total amount of the award but cannot earn more than the awarded amount.
If you’re not sure whether you want to do work-study, answer “yes” on your FAFSA instead of “I don’t know.” You can always choose not to use work-study if you don’t want to.
To be considered for federal work-study, submit the Free Application for Federal Student Aid (FAFSA) and make sure to include the Champlain College School Code: 003684. Work-study awards are determined by need, enrollment status and the availability of funds at the College.
The amount of each student’s award varies up to a maximum award of $3,000 and is printed on your financial aid award letter. You can also view your award in Web Advisor.
A work-study award is not reflected on your bill because earnings are paid directly to you every two weeks based on the hours you work. The awarded amount should not be considered when calculating your balance due.
Work-study awards may be modified or canceled if your financial need changes. This could occur if adjustments to income are made on the FAFSA, additional scholarships and grants are received, or when you and your family decide it is necessary to take out additional loans thereby reducing or eliminating need.
Champlain College does not place students into jobs. Instead, we emphasize career preparation. The College considers searching and securing a work-study position an important step toward career success. Each student must actively search and apply for available positions.
Handshake is the College’s online job search system. You will find Handshake on the Career Collaborative web page. The site is updated throughout the year as jobs are filled and new positions are created.
The Career Collaborative team creates a Handshake account for incoming and new transfer students entering in the fall in mid-August and will send a message with your username and further instructions. Please do not register for a new account. If you have questions, email careercollaborative@champlain.edu or call 802-860-2720.
A work-study award does not guarantee employment, so it is in your best interest to apply early for all jobs for which you qualify. Career Collaborative sponsors a Job Fair on the first day of classes—it is a very well attended event, and you should plan to be there if possible.
If you need assistance searching for a job, contact Career Collaborative at careercollaborative@champlain.edu or call 802-860-2720.
The Job Fair is a great opportunity for you to meet many of the supervisors searching for student employees. Career Collaborative sponsors the Job Fair at the beginning of the fall semester, generally the first day of classes.
Watch your email for date, time and location or check Champlain’s website. Dress to impress, and bring copies of your resumé if you have one. Many hiring supervisors from both on- and off-campus offices attend the Job Fair in order to meet with and discuss opportunities with interested applicants.
Please search Handshake in advance to review posted positions. Treat this event as a job interview and dress accordingly.
A variety of community service jobs are available through the work-study program. The College partners with specific local nonprofit organizations, which provide an enriching experience for both you and our partners.
Please keep in mind when working with our off-campus partners that you represent the College, and our expectation is that you will be especially careful about timeliness, attendance and your work ethic. These positions are great resumé builders when you are reliable and work with enthusiasm.
The pay rate for community service jobs with our partners is $12 per hour. Visit Handshake to search for opportunities at our Community Partner organizations.
Champlain’s Community Partners
As a work-study student at Champlain College or one of its nonprofit campus partners, you must:
It is important for students to understand that if found guilty of fraudulent activity within the work-study program, they will be subject to disciplinary action, which could include the following based on the individual case:
After being interviewed and offered a position:
Onboarding is an electronic process of completing your employment documents within Workday.
For new student employees, this includes: W-4; I-9; Student Employee Agreement; Harassment Training; Confidentiality Statement; photo upload (optional); and Direct Deposit Form (optional).
Returning students will have fewer forms to complete!
All forms and processes in onboarding must be completed prior to your first day of work. You will receive an email from the People Center office once your supervisor has hired you into Workday. This email contains your link to your onboarding session. New students receive a temporary password. Once your account is established, you will log in with your Champlain network username and password.
Yes, onboarding is required each year at the time you are hired. However, the I-9 is completed only once.
All first-time employees of the College must bring specific ID to Compass Student Services on the first floor of Perry Hall once all online forms in onboarding have been completed.
** Do not miss this step! **
Once you have completed the online portion of the I-9, you still have one more step that must be done:
The federal I-9 form is required by the federal government to establish both identity and employment authorization. New student employees must present specific original ID for the completion of the federal I-9.
Yes. To be eligible for work-study you will need to:
Supervisors receive an auto-generated email from when you submit your hours. Your supervisor will review the time entered and, if correct, submit it to Payroll. If there is an error in the recorded time, your supervisor will either send the file back to you for correction or update the information. In this case, an email will be sent to you informing you of the revision.
If you forget to submit your hours by the deadline listed on the Payroll Schedule, you will not be able to go in to add missed hours or to submit what you have already entered until after the upcoming pay day. This is because payroll is being processed, and the system does not allow changes during processing.
Late submission of time entry means you will not be paid in the current pay period and will have to wait for the next pay period in two weeks. Always monitor the Pay Schedule to assure you are paid on time.
You may work up to 37.5 hours during College breaks if your supervisor approves it and you have funds remaining to be earned.
Students are not allowed to work during scheduled class time even if the class is cancelled or is let out early.
You are entitled to a paid 15-minute break after four consecutive hours of work. This break cannot be added to a meal break or taken at the beginning or end of a shift. Break time may not be accumulated. If you work more than six consecutive hours in a day, you are entitled to a 30-minute meal break that is unpaid.
You may not earn over your fall semester work-study in the fall semester. If you do not use all of your fall eligibility within the fall semester, the remaining portion may be carried over and used in the spring.
Students who are studying abroad are not eligible for work-study in the semester they are abroad. Use of the entire award in one semester must be approved in advance by the Office of Financial Aid. Not all students have the financial eligibility to do this.
We understand that a college education is a big investment and making good decisions about how to finance that education can be overwhelming. We’re here to help!
There are lots of options available to assist with the cost of your Champlain College education; we’re committed to helping you and your family navigate these financial aid decisions.
Champlain College encourages all students to apply for financial aid—it's the only way to know if you will be eligible for grants, federal work study, loans, and scholarships, and it will not affect your chances of being admitted.
When you have questions, we have answers. If you don't see your question below, let us know! We'll get you pointed in the right direction and we'll update this page as well.